Run: Uniform Issuance and Return Log

Select the type of uniform transaction being recorded.

Date the uniform was issued, returned, or exchanged.

Full name of the uniform room staff member or supervisor completing this log.

Facility or site where the transaction is taking place (if organization has multiple locations).

Use the employee's ID or badge number — do not record SSN or other sensitive identifiers.

Select the employee's primary department.

Complete for new hire issuances only.

Add one row per item type. For exchanges, list both the item being returned and the item being issued.

Common item types include: Shirt / Polo, Trousers / Pants, Jacket / Blazer, Apron, Hat / Cap, Vest, Coveralls, Safety Vest, Shoes / Boots, Name Badge / Lanyard, Belt, Gloves, Other.

Condition ratings: New — unused, tags on. Good — clean, no visible wear. Fair — minor wear, still serviceable. Poor — stained, torn, or significant wear. Damaged — not fit for reissue.

Enter the total count of individual items (sum of all quantities above).

Required if condition is Poor or Damaged. Be specific — describe location, size, and nature of damage.

Attach photos documenting damage or defects for returns or replacements.

Complete only for Replacement transactions.

Indicate if a deposit was collected at issuance or a charge applies for lost/damaged items per company policy.

By signing below, the employee confirms: (a) for issuances — that the items listed above have been received in the stated condition and that they are responsible for their care, proper use, and return upon separation or request; (b) for returns — that all listed items have been returned and that any outstanding items or charges have been noted. Uniform items remain the property of the organization.

Employee signs to confirm receipt or return of uniform items as listed above.

Authorizing staff member confirms the transaction details are accurate and items have been verified.