Run Grant Match and In-Kind Contribution Documentation Log — Free

Grant and Award Identification

Grant Name (required)

Award or Project Number (required)

Funding Agency or Pass-Through Entity (required)

Award Period Start Date (required)

Award Period End Date (required)

Required Cost Share Amount (required)

Enter the required match or cost share amount for this award.

Contribution Entry Details

Contribution Type (required)

Contribution Source Name (required)

Enter the organization, department, or individual source. Do not include unnecessary PII.

Contribution Description (required)

Describe the goods, services, volunteer time, or cash provided.

Contribution Date (required)

Quantity or Hours

Use hours for volunteer labor or quantity for donated goods, if applicable.

Unit of Measure

Valuation and Amount

Valuation Basis (required)

Valuation Method Details (required)

Explain the basis used to determine the value claimed and any rate source or calculation reference.

Claimed Amount (required)

Enter the dollar amount being claimed toward match or cost share.

Confirmed as Non-Federal Source (required)

Confirm the contribution is not federal funds unless specifically allowed by the award terms.

Yes No N/A

Documentation and Evidence

Supporting Documents (required)

Upload receipts, timesheets, invoices, donation letters, rate sheets, or other evidence.

Documentation Summary

Briefly summarize what the attached evidence shows and how it supports the claimed amount.

Documentation Complete (required)

Confirm the supporting documentation is sufficient to support audit review.

Yes No N/A

Allowability and Eligibility Checklist

Contribution Occurred Within the Award Period (required)

Yes No N/A

Allowable Under Award Terms (required)

Confirm the contribution is allowable under the grant agreement and applicable sponsor rules.

Yes No N/A

Not Previously Claimed for Another Match (required)

Confirm the same contribution has not been counted toward another award or cost share requirement.

Yes No N/A

Meets Organizational Cost Share Policy

Yes No N/A

Eligibility Notes

Add any exceptions, approvals, or clarifications related to eligibility or allowability.

Preparer Certification and Submission

Prepared By (required)

Enter the name of the preparer for the audit trail.

Prepared By Title

Prepared By Email (required)

Certification of Accuracy (required)

I certify that this entry is accurate, complete, and supported by documentation to the best of my knowledge.

Yes No N/A

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Run: Grant Match and In-Kind Contribution Documentation Log

Grant and Award Identification

Contribution Entry Details

Valuation and Amount

Documentation and Evidence

Allowability and Eligibility Checklist

Preparer Certification and Submission

Get your results