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Run: Gift Acceptance Committee Review Form

Use this Gift Acceptance Committee Review Form to document unusual, restricted, or noncash gifts, capture policy exceptions, and record the committee’s appro...

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Review Notice and Submission Purpose

Purpose of this review

Submitted by (required)

Submitted by role (required)

Submission date (required)

Gift Details

Gift type (required)

Gift description (required)

Describe the gift in enough detail for policy review without collecting unnecessary PII.

Estimated value (required)

Valuation basis (required)

Date offered

Is this gift restricted by donor terms? (required)

Donor or Source Information

Source type (required)

Source name

Provide the donor or source name only if needed for policy review.

Source contact email

Optional. Use only if follow-up is needed.

Relationship to organization

Should the source remain anonymous in internal records?

Use when the organization should limit internal visibility of source identity to the minimum necessary.

Yes No N/A

Policy Review and Risk Assessment

Gift acceptance policy reference (required)

Does this gift require a policy exception? (required)

Reason for policy exception

Risk factors identified (required)

Additional risk notes

Required due diligence completed? (required)

Committee Decision

Committee decision (required)

Decision date (required)

Decision summary (required)

Summarize the rationale for the decision and any conditions, approvals, or follow-up actions.

Conditions of acceptance

Committee chair signature (required)

Follow-up and Audit Trail

Follow-up owner

Follow-up due date

Supporting documents

Upload only documents needed for the audit trail, such as appraisal summaries, policy excerpts, or correspondence.

Internal notes

Use for internal-only comments that support the audit trail.

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Email (required)

Your name (optional)

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