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Run: Early Arrival and Late Checkout Request Log

Log early check-in and late checkout requests in one place, then record availability, approval, charges, and guest notification so front desk handling stays ...

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Guest and Reservation Details

Log Date (required)

Date this request is being recorded.

Guest Full Name (required)

Reservation / Confirmation Number (required)

Room Number

Enter if already assigned; leave blank if not yet assigned.

Room Type (required)

Number of Guests in Party

Request Type and Timing

Request Type (required)

Standard Check-In Time

Your property's standard check-in time for reference.

Requested Early Arrival Time (required)

The time the guest is requesting to check in.

Standard Checkout Time

Your property's standard checkout time for reference.

Requested Late Checkout Time (required)

The time the guest is requesting to check out.

Request Received Via (required)

Date and Time Request Was Received (required)

Availability and Approval Decision

Is the Room Available for the Requested Time? (required)

Alternate Room Number Offered

Approval Decision (required)

Actual Approved Time Granted

Enter the time actually approved if different from what was requested.

Reason for Denial or Pending Status

Guest Notified of Decision? (required)

How Was Guest Notified?

Charges and Billing

Is a Fee Applicable for This Request? (required)

Charge Amount (USD)

Enter the fee amount to be posted to the guest folio.

Charge Type

Charge Posted to Guest Folio?

Waiver Authorization Notes

If fee was waived by manager discretion, briefly note the reason and authorizing manager name.

Front Desk Notes and Audit Trail

Handled By (Staff Name or ID) (required)

Shift at Time of Request (required)

Is Guest a Loyalty Program Member?

Loyalty Tier

Special Circumstances or Guest Notes

Note any context that influenced the decision or that future staff should be aware of.

Follow-Up Required? (required)

Follow-Up Action Required

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