Office Space Utilization Preference Survey

Captures how employees intend to use the office — deep focus work, collaboration, meetings, or client visits — to inform desk ratios, meeting room allocation, and amenity planning for a hybrid workplace model.

Office Visit Frequency & Patterns

• On average, how many days per week do you expect to work from the office under a hybrid arrangement?
  Select the option that best reflects your anticipated typical week.
• Which days of the week are you most likely to come into the office?
  Select all that apply. This helps us understand peak-day demand.
• How predictable is your in-office schedule likely to be from week to week?
  1 = Highly unpredictable (varies every week) → 5 = Highly predictable (same days every week)
• Roughly what time do you typically arrive when you come into the office?
  Helps us plan peak-hour desk and amenity demand (e.g., before 8 AM, 8–9 AM, 9–10 AM, after 10 AM).

Primary Purpose for Coming to the Office

• What are your main reasons for coming into the office? (Select up to 3)
  Examples: deep focus / heads-down work, team collaboration, scheduled meetings, client or partner visits, mentoring or coaching, social connection, access to equipment or facilities.
• When you come in primarily for deep focus work, the office environment supports my ability to concentrate without interruption.
  Strongly disagree (1) → Strongly agree (5)
• When you come in primarily for collaboration or team meetings, the office has the right spaces to support that work.
  Strongly disagree (1) → Strongly agree (5)
• How often do you host or meet with external clients or partners in the office?
  e.g., Never, Rarely (a few times a year), Monthly, Weekly or more.
• If you rated either of the above questions 3 or below, please describe what is missing or what gets in the way.
  Your specific feedback helps us prioritize the right improvements.

Workspace Type Preferences

• What type of workspace do you most need when you come into the office?
  Options: assigned/dedicated desk, unassigned hot desk, quiet focus pod or phone booth, open collaboration table, private office or enclosed room, varies depending on the day.
• How important is it to you to sit near your immediate team members when in the office?
  1 = Not important at all → 5 = Extremely important
• How satisfied are you with the current availability of quiet, distraction-free spaces in the office?
  1 = Very dissatisfied → 5 = Very satisfied
• How satisfied are you with the current availability of collaboration spaces and meeting rooms?
  1 = Very dissatisfied → 5 = Very satisfied
• If you rated either workspace availability question 3 or below, what specific gap have you experienced?
  e.g., 'Can never find a quiet room for video calls after 10 AM' or 'No space for informal stand-ups with my team.'

Meeting Room & Technology Needs

• On a typical in-office day, how many scheduled meetings or video calls do you participate in?
  e.g., 0–1, 2–3, 4–5, 6 or more.
• What is the typical size of meetings you attend or host in the office?
  Select all that apply: 1-on-1 (2 people), small group (3–5), medium group (6–10), large group (11–20), all-hands / town hall (20+).
• How often do your in-office meetings include remote participants joining via video?
  Always, Most of the time, About half the time, Rarely, Never.
• The current audio-visual and video conferencing technology in meeting rooms meets my needs.
  Strongly disagree (1) → Strongly agree (5)
• If you rated meeting room technology 3 or below, what specific technology gap affects you most?
  e.g., 'No camera in small rooms,' 'Poor microphone pickup for hybrid calls,' 'No wireless screen sharing.'

Amenities & Wellbeing

• Which on-site amenities most influence your decision to come into the office? (Select up to 3)
  Options: quality coffee / café, subsidized or free food, wellness / fitness room, outdoor or lounge areas, reliable high-speed Wi-Fi, ergonomic furniture, on-site parking, bike storage / shower facilities, none of the above.
• How well does the current office environment support your physical comfort and ergonomic needs?
  1 = Very poorly → 5 = Very well
• How well does the office environment support your mental wellbeing and ability to recharge during the workday?
  1 = Very poorly → 5 = Very well
• If you rated either wellbeing question 3 or below, what change would make the biggest difference for you?
  Be as specific as possible — your input directly shapes our investment priorities.

Overall Feedback & Demographics (Optional)

• Overall, how well does the current office setup support the way you need to work?
  1 = Very poorly → 5 = Very well
• What single change to the office space or policies would most improve your in-office experience?
  There are no wrong answers — this is your opportunity to flag something we may have missed.
• Is there anything else you'd like us to know as we plan the office environment for hybrid work?
  Any additional context, ideas, or concerns are welcome here.
• Which department or business unit are you part of? (Optional)
  Optional. Helps us identify whether space needs differ significantly by team. This survey is anonymous — department data is aggregated and never used to identify individuals.
• What is your primary work location? (Optional)
  Optional. e.g., Headquarters, Regional office, Satellite office, No fixed office location. Helps us tailor planning by site.