Structured Interview Process Compliance Audit

Audit template to verify interviewers follow the approved structured interview plan, use standardized scorecards, and avoid prohibited questions, supporting EEOC and UGESP compliance.

Audit Setup and Interview Scope

• Interview record identified and linked to the correct requisition or job posting
• Approved structured interview guide available for the role
• Interview panel members and date/time documented
• Candidate disposition and stage recorded in ATS or hiring file

Structured Interview Plan Adherence

• All required structured questions were asked in the approved order or documented equivalent sequence
• No unapproved follow-up questions introduced material job-irrelevant topics
• Interview duration consistent with the approved process for the role
• Interviewer used standardized prompts and did not improvise scoring criteria during the interview

Scorecard and Evaluation Quality

• Scorecard completed for every required competency or question
• Ratings align with documented evidence from candidate responses
• Comments are specific, job-related, and free of subjective or biased language
• Final recommendation is supported by scorecard results and documented criteria

Prohibited Question and Bias Compliance

• No questions asked about protected characteristics or family status
• No questions asked about age, disability, medical condition, pregnancy, religion, national origin, race, color, sex, gender identity, sexual orientation, marital status, or citizenship beyond lawful work authorization needs
• No discussion of salary history, prior workers' compensation claims, arrests, or other prohibited topics unless expressly permitted by local law and policy
• Interview notes do not contain biased, stereotyped, or non-job-related remarks

Documentation, Corrective Actions, and Sign-Off

• Deficiencies documented with specific evidence and impacted interview step
• Corrective action assigned for each non-conformance
• Follow-up owner and due date recorded
• Inspector signature completed