Software License Compliance Audit

Inspection template for comparing installed and active software usage against owned licenses to identify shortfalls, over-deployment, and unused seats.

Audit Scope and Inventory Baseline

• Audit scope documented with in-scope business units, endpoints, servers, and SaaS tenants
• Inventory source data captured from endpoint management, CMDB, SaaS admin console, and procurement records
• Audit period start date
• Audit period end date
• Exceptions or exclusions approved by IT asset owner

License Entitlements and Contract Coverage

• License agreements and order forms available for each in-scope product
• License metric confirmed for each product
• Total purchased entitlements recorded
• Maintenance, support, and renewal dates verified
• License transfer, virtualization, and downgrade rights reviewed where applicable

Installed Software and Active Usage

• Installed software count matches licensed quantity for each audited product
• Active users or devices do not exceed licensed entitlements
• Unused seats identified and quantified
• Unauthorized or unapproved software installations identified
• Shared accounts or generic credentials used for licensed software access

Control Effectiveness and Reconciliation

• Reconciliation between procurement, deployment, and usage records completed
• License shortfalls quantified by product and version
• Evidence of deprovisioning for departed users or retired devices
• License harvesting or reassignment process in place for recovered seats
• Periodic audit cadence defined and followed

Findings, Remediation, and Sign-Off

• All deficiencies documented with product, count, and business owner
• Corrective action plan created for each non-conformance
• Estimated remediation cost or true-up exposure recorded
• Audit evidence package attached
• Inspector sign-off completed