REACH and RoHS Material Compliance Register Inspection

Tracks REACH and RoHS compliance documentation for materials and components, verifies restricted substances are within applicable market limits, and flags missing declarations, outdated certificates, or non-conforming supplier records.

Register Scope and Record Identification

• Material, component, or packaging item is uniquely identified
  Record includes part number, material name, supplier name, and revision or lot identifier.
• Target market and applicable compliance scope are stated
  Document specifies whether the record applies to REACH, RoHS, or both, and identifies the intended market or customer requirement.
• Record revision and effective date are current
  Latest approved revision is present and the effective date is not expired or superseded.
• Traceability to supplier and supporting file is complete
  The register links to the supplier declaration, test report, or supporting compliance file.

REACH Documentation Review

• REACH declaration or statement of conformity is present
  Supplier documentation includes a REACH declaration, statement of compliance, or equivalent evidence.
• SVHC disclosure status is documented
  Record states whether Substances of Very High Concern are present above applicable reporting thresholds or are not present per supplier declaration.
• Candidate List or restricted substance update is current
  Documentation reflects the latest available supplier status for REACH candidate list or other restricted substance updates relevant to the record.
• REACH supporting evidence is dated and attributable
  Test report, declaration, or certificate includes issue date, supplier identity, and reference to the material or part number.

RoHS Restricted Substance Verification

• RoHS declaration or test evidence is present
  Supplier has provided a RoHS declaration, material declaration, or analytical test report supporting compliance.
• Restricted substance limits are addressed for the market
  Evidence confirms restricted substances are within applicable limits for the target market or customer specification.
• RoHS exemption status is identified when applicable
  If any exemption is used, the exemption number or basis is documented and current.
• Analytical test results are within acceptable limits
  Where test data is available, measured values are within the applicable restricted substance thresholds.

Supplier, Lot, and Packaging Traceability

• Supplier name and contact record are complete
  Supplier identity is recorded and matches the supporting declaration or test report.
• Lot, batch, or date code traceability is documented
  The record identifies the lot, batch, or date code associated with the compliance evidence.
• Packaging or accessory materials are included where applicable
  Packaging, labels, inks, adhesives, coatings, or accessory components are included if they are part of the compliance scope.
• Non-conforming material is clearly segregated or flagged
  Any material with missing or failed compliance evidence is identified as non-conforming and not released for use.

Audit Readiness and Corrective Actions

• Missing or expired documents are logged as deficiencies
  Any gap in declarations, certificates, or test evidence is recorded as a deficiency or non-conformance.
• Corrective action owner and due date are assigned
  Each open issue has an accountable owner and a target completion date.
• Inspection evidence is attached or referenced
  Photos, certificates, declarations, or test reports are attached or linked for audit traceability.
• Inspector review outcome is documented
  Final disposition indicates pass, conditional pass, or fail with a clear summary of findings.