Parts Bin Location Accuracy Cycle Count Audit

Daily inspection template for sampling parts bin locations, verifying DMS quantities against physical counts, and identifying obsolete, misplaced, or unaccounted inventory.

Audit Scope and Count Setup

• Audit date, area, and inspector recorded
  Record the date, location/department, and inspector performing the cycle count.
• Sample of bin locations selected from approved method
  Verify the sample was selected using the approved daily cycle count method or schedule.
• Count performed without prior inventory adjustment to sampled bins
  Confirm no pre-count adjustments, transfers, or edits were made to the sampled bins before physical verification.
• Bin labels and location identifiers legible and present
  Verify each sampled location has a clear bin label or location ID that matches the DMS location record.
• Count method documented
  Select the method used to verify the physical quantity.

Bin Location Verification

• Physical item matches the DMS part number
  Confirm the item in the bin matches the part number shown in the DMS for that location.
• Physical item matches the DMS description
  Confirm the item description, size, or specification matches the DMS record for the sampled bin.
• Bin location matches the assigned DMS location
  Verify the material is stored in the correct bin or rack location assigned in the DMS.
• Mixed or cross-stored inventory present
  Check whether unrelated parts are mixed in the same bin or stored in the wrong location.
• Obsolete or superseded parts identified
  Flag any obsolete, superseded, or no-longer-used parts found in the sampled bins.

Quantity Reconciliation

• DMS on-hand quantity recorded
  Enter the on-hand quantity shown in the DMS for the sampled bin location.
• Physical count recorded
  Enter the actual physical quantity counted in the bin location.
• Quantity variance calculated
  Enter the variance between DMS quantity and physical count. Use positive or negative values as needed.
• Variance is within tolerance
  Confirm the variance is within the site's approved tolerance for cycle counts.
• Inventory adjustment required
  Indicate whether a DMS adjustment, transfer, or correction is required based on the count result.
• Variance reason category
  Select the most likely cause of the variance.

Condition, Obsolescence, and Housekeeping

• Damaged or unusable stock identified
  Flag any damaged, contaminated, or unusable parts found in the sampled bins.
• Stock is properly labeled and traceable
  Verify part labels, lot numbers, or identifiers are visible and traceable where applicable.
• Aging or slow-moving stock identified
  Note any stock that appears slow-moving, aged, or at risk of becoming obsolete.
• Bins are orderly and free of loose mixed stock
  Confirm the bin is organized, with no loose parts, debris, or unrelated inventory mixed in.
• Storage condition supports accurate counting
  Verify the bin is accessible and arranged so the contents can be counted accurately without obstruction.

Corrective Actions and Sign-Off

• Corrective actions documented for all deficiencies
  Record corrective actions for any non-conformance, variance, mislocation, or obsolete inventory identified.
• Supervisor or inventory owner notified
  Confirm the responsible supervisor, inventory controller, or parts manager was notified of significant variances or critical items.
• Follow-up action owner assigned
  Enter the name or role responsible for resolving the discrepancy or corrective action.
• Target completion date for corrective action
  Enter the due date and time for resolving the identified issue.
• Inspector comments and summary
  Summarize the audit result, notable variances, and any recurring issues observed during the count.