Run Parts Bin Location Accuracy Cycle Count Audit — Free

Audit Scope and Count Setup

Audit date, area, and inspector recorded

Record the date, location/department, and inspector performing the cycle count.

Sample of bin locations selected from approved method critical (required)

Verify the sample was selected using the approved daily cycle count method or schedule.

Yes No N/A

Count performed without prior inventory adjustment to sampled bins critical (required)

Confirm no pre-count adjustments, transfers, or edits were made to the sampled bins before physical verification.

Yes No N/A

Bin labels and location identifiers legible and present

Verify each sampled location has a clear bin label or location ID that matches the DMS location record.

Yes No N/A

Count method documented

Select the method used to verify the physical quantity.

Note (optional)

Bin Location Verification

Physical item matches the DMS part number critical (required)

Confirm the item in the bin matches the part number shown in the DMS for that location.

Yes No N/A

Physical item matches the DMS description

Confirm the item description, size, or specification matches the DMS record for the sampled bin.

Yes No N/A

Bin location matches the assigned DMS location critical (required)

Verify the material is stored in the correct bin or rack location assigned in the DMS.

Yes No N/A

Mixed or cross-stored inventory present critical (required)

Check whether unrelated parts are mixed in the same bin or stored in the wrong location.

Yes No N/A

Obsolete or superseded parts identified critical (required)

Flag any obsolete, superseded, or no-longer-used parts found in the sampled bins.

Yes No N/A

Quantity Reconciliation

DMS on-hand quantity recorded

Enter the on-hand quantity shown in the DMS for the sampled bin location.

Note (optional)

Physical count recorded

Enter the actual physical quantity counted in the bin location.

Note (optional)

Quantity variance calculated critical (required)

Enter the variance between DMS quantity and physical count. Use positive or negative values as needed.

Variance is within tolerance critical (required)

Confirm the variance is within the site's approved tolerance for cycle counts.

Yes No N/A

Inventory adjustment required

Indicate whether a DMS adjustment, transfer, or correction is required based on the count result.

Yes No N/A

Variance reason category

Select the most likely cause of the variance.

Note (optional)

Condition, Obsolescence, and Housekeeping

Damaged or unusable stock identified

Flag any damaged, contaminated, or unusable parts found in the sampled bins.

Yes No N/A

Stock is properly labeled and traceable

Verify part labels, lot numbers, or identifiers are visible and traceable where applicable.

Yes No N/A

Aging or slow-moving stock identified

Note any stock that appears slow-moving, aged, or at risk of becoming obsolete.

Yes No N/A

Bins are orderly and free of loose mixed stock

Confirm the bin is organized, with no loose parts, debris, or unrelated inventory mixed in.

Yes No N/A

Storage condition supports accurate counting

Verify the bin is accessible and arranged so the contents can be counted accurately without obstruction.

Yes No N/A

Corrective Actions and Sign-Off

Corrective actions documented for all deficiencies critical (required)

Record corrective actions for any non-conformance, variance, mislocation, or obsolete inventory identified.

Yes No N/A

Supervisor or inventory owner notified

Confirm the responsible supervisor, inventory controller, or parts manager was notified of significant variances or critical items.

Yes No N/A

Follow-up action owner assigned

Enter the name or role responsible for resolving the discrepancy or corrective action.

Target completion date for corrective action

Enter the due date and time for resolving the identified issue.

Note (optional)

Inspector comments and summary

Summarize the audit result, notable variances, and any recurring issues observed during the count.

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Run: Parts Bin Location Accuracy Cycle Count Audit

Audit Scope and Count Setup

Bin Location Verification

Quantity Reconciliation

Condition, Obsolescence, and Housekeeping

Corrective Actions and Sign-Off

Get your results