Package and Mail Receiving Screening Log

Inspection log for documenting packages and mail received at the loading dock or mailroom, including security screening, visible-condition checks, and acceptance or rejection decisions before items are brought onto the property.

Receiving Details

• Date and time of receipt recorded
  Record when the package or mail item was received at the loading dock, mailroom, or designated receiving point.
• Receiving location identified
• Carrier or delivery source identified
  Enter the carrier, courier, postal service, or internal delivery source.
• Sender or addressee information visible and legible
  Confirm the label includes a readable recipient name, department, or delivery address.

Package and Mail Condition

• Outer packaging free of visible damage
  Check for crushed corners, punctures, tears, leaks, broken seals, or other visible damage.
• No signs of tampering or unauthorized opening
  Inspect seams, tape, closures, and labels for evidence of tampering, resealing, or forced entry.
• No unusual odor, residue, or leakage observed
  Look for chemical odors, powder, liquid leakage, stains, or other abnormal conditions requiring escalation.
• Package size and weight appear consistent with description
  Confirm the item does not appear suspiciously oversized, underweight, or inconsistent with the shipping label.

Security Screening

• Required screening method completed
  Select all screening methods used before acceptance onto the property.
• Screening result clear of prohibited or suspicious contents
  Confirm the item did not contain prohibited items, suspicious materials, or other security concerns.
• Screening performed by authorized personnel
  Verify the screening was completed by trained or authorized staff per site procedure.
• Escalation initiated for suspicious item
  If the item appeared suspicious, confirm it was isolated and escalated to security or management.

Acceptance Decision

• Item accepted onto property
  Mark whether the package or mail item was approved for acceptance after screening.
• Acceptance decision documented
  Record the final disposition of the item.
• Recipient notified of delivery status
  Confirm the intended recipient or department was notified when required by site procedure.
• Chain-of-custody handoff completed when required
  Use when items are transferred to another authorized person, department, or secure holding area.

Corrective Actions and Sign-Off

• Corrective action or incident notes recorded
  Document any rejection, quarantine, escalation, notification, or incident details.
• Photo evidence attached when needed
  Attach photos for damaged, suspicious, or rejected items when site procedure requires documentation.
• Inspector signature completed
  Signature of the person who performed the screening and recorded the log.