Run Package and Mail Receiving Screening Log — Free

Receiving Details

Date and time of receipt recorded critical (required)

Record when the package or mail item was received at the loading dock, mailroom, or designated receiving point.

Receiving location identified critical (required)

Carrier or delivery source identified critical (required)

Enter the carrier, courier, postal service, or internal delivery source.

Sender or addressee information visible and legible critical (required)

Confirm the label includes a readable recipient name, department, or delivery address.

Yes No N/A

Package and Mail Condition

Outer packaging free of visible damage critical (required)

Check for crushed corners, punctures, tears, leaks, broken seals, or other visible damage.

Yes No N/A

No signs of tampering or unauthorized opening critical (required)

Inspect seams, tape, closures, and labels for evidence of tampering, resealing, or forced entry.

Yes No N/A

No unusual odor, residue, or leakage observed critical (required)

Look for chemical odors, powder, liquid leakage, stains, or other abnormal conditions requiring escalation.

Yes No N/A

Package size and weight appear consistent with description

Confirm the item does not appear suspiciously oversized, underweight, or inconsistent with the shipping label.

Yes No N/A

Security Screening

Required screening method completed critical (required)

Select all screening methods used before acceptance onto the property.

Note (optional)

Screening result clear of prohibited or suspicious contents critical (required)

Confirm the item did not contain prohibited items, suspicious materials, or other security concerns.

Yes No N/A

Screening performed by authorized personnel critical (required)

Verify the screening was completed by trained or authorized staff per site procedure.

Yes No N/A

Escalation initiated for suspicious item

If the item appeared suspicious, confirm it was isolated and escalated to security or management.

Yes No N/A

Acceptance Decision

Item accepted onto property critical (required)

Mark whether the package or mail item was approved for acceptance after screening.

Yes No N/A

Acceptance decision documented critical (required)

Record the final disposition of the item.

Note (optional)

Recipient notified of delivery status

Confirm the intended recipient or department was notified when required by site procedure.

Yes No N/A

Chain-of-custody handoff completed when required

Use when items are transferred to another authorized person, department, or secure holding area.

Yes No N/A

Corrective Actions and Sign-Off

Corrective action or incident notes recorded

Document any rejection, quarantine, escalation, notification, or incident details.

Photo evidence attached when needed

Attach photos for damaged, suspicious, or rejected items when site procedure requires documentation.

Inspector signature completed critical (required)

Signature of the person who performed the screening and recorded the log.

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Run: Package and Mail Receiving Screening Log

Receiving Details

Package and Mail Condition

Security Screening

Acceptance Decision

Corrective Actions and Sign-Off

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