Mirror-Match Parts Verification Log

Inspection log for collision repair parts coordinators to verify each received part matches the removed part before staging to the repair stall, reducing parts errors, delays, and rework.

Inspection Details

• Repair order / claim number
  Enter the active repair order, claim, or job number tied to the part verification.
• Vehicle identifier
  Record the vehicle identifier used by the shop, such as year/make/model and VIN last 8 if applicable.
• Verification date and time
  Capture when the mirror-match verification was completed.
• Verified by
  Name or identifier of the parts coordinator or verifier completing the check.
• Reference source used
  Select the source used to compare the received part against the removed part.

Mirror-Match Verification

• Part number matches the repair order and removed part
  Confirm the received part number matches the expected part number for the repair.
• Side, orientation, and handedness match
  Verify the part is the correct side and orientation, including left/right, front/rear, upper/lower, or handed configuration.
• Mounting points, tabs, and fastener locations match
  Check that mounting points, clips, tabs, brackets, and fastener locations align with the removed part.
• Dimensions and contour match
  Confirm the received part matches the removed part in overall size, shape, contour, and fitment profile.
• Trim, finish, and color match
  Verify visible trim, texture, finish, and color are correct for the vehicle and repair stage.

Technology, Features, and Hardware

• Sensors, cameras, or electronic features match
  Confirm any ADAS, sensor, heated, power, memory, or electronic features match the removed part and repair requirements.
• Included hardware and clips are complete
  Verify the received part includes required brackets, clips, retainers, seals, gaskets, and other associated hardware.
• Part is free of shipping damage and defects
  Inspect the received part for cracks, warping, scratches, broken tabs, contamination, or other defects before staging.
• Packaging labels and part labels are legible
  Confirm labels, barcodes, and packaging identifiers remain legible for traceability and inventory control.

Staging Readiness and Exceptions

• Part is approved for staging to the repair stall
  Confirm the part may be staged only after mirror-match verification is complete and any exceptions are resolved.
• Any discrepancy identified
  Indicate whether any mismatch, shortage, overage, damage, or missing hardware was found during verification.
• Discrepancy details
  Describe the specific non-conformance, including the incorrect part, missing item, or mismatch observed.
• Corrective action taken
  Select all actions taken to resolve the discrepancy or document the follow-up required.

Sign-Off

• Parts coordinator signature
  Signature confirming the mirror-match verification is complete and accurate.
• Supervisor or estimator review
  Confirm supervisory or estimator review when a discrepancy required escalation.