Individual Student Transportation Plan Review

Inspection template for reviewing each special needs student's Individual Transportation Plan (ITP) for seating, restraints, medical needs, securement instructions, and staff briefing on IEP requirements.

Student Plan Identification and Review Scope

• Student transportation plan is identified and current
  Verify the ITP/individual transportation plan is the current version for the student and matches the assigned route or trip.
• Plan includes student-specific transportation accommodations
  Confirm the plan contains student-specific instructions rather than generic route notes.
• Review date and next review due date documented
  Record the date this plan was reviewed and the next scheduled review date if applicable.
• Relevant IEP transportation requirements referenced
  Confirm transportation-related IEP requirements are available to the transportation team and reflected in the plan.
• Any plan changes since last review documented
  Note whether seating, restraint, medical, pickup/drop-off, or supervision requirements changed since the prior review.

Seating and Positioning

• Assigned seating location is specified
  Verify the plan identifies the student's seating location on the vehicle, including row, side, or designated position if applicable.
• Seating supports safe posture and supervision
  Confirm seating instructions support the student's posture, behavior management, and line-of-sight supervision needs.
• Wheelchair or adaptive seating instructions are included when applicable
  If the student uses a wheelchair, booster, harness, or adaptive seat, verify the plan includes the required positioning and transfer instructions.
• Seat belt fit and placement instructions are documented
  Confirm instructions address lap belt, shoulder belt, vest, or other positioning device placement as applicable.

Restraints and Securement

• Required restraint type is specified
  Verify the plan identifies the restraint or securement method required for transport, such as seat belt, harness, car seat, wheelchair tie-down, or other approved device.
• Securement instructions are clear and vehicle-specific
  Confirm the plan explains how the restraint or securement is to be applied on the assigned vehicle.
• Restraint inspection and fit are addressed
  Verify the plan includes checks for proper fit, condition, and use of the restraint or securement device before transport.
• Emergency release or removal instructions are documented
  Confirm staff know how to quickly release or remove the restraint in an emergency while maintaining student safety.

Medical Needs and Emergency Information

• Medical needs affecting transport are documented
  Verify the plan identifies relevant medical conditions, alerts, or transport precautions that affect the student's ride.
• Medication, equipment, or emergency supplies requirements are listed
  Confirm any required medical equipment, emergency supplies, or transport-related medication instructions are included.
• Emergency response instructions are available to staff
  Verify the plan includes what the driver or aide should do for a seizure, allergic reaction, breathing issue, behavioral escalation, or other identified emergency.
• Emergency contact and escalation path documented
  Confirm the plan identifies who to contact and in what order if a medical or safety issue occurs during transport.

Driver and Aide Briefing Verification

• Assigned driver briefed on student plan requirements
  Confirm the driver has been briefed on the student's transportation plan, including seating, restraint, and emergency instructions.
• Assigned aide or monitor briefed on student plan requirements
  Confirm the aide, monitor, or paraprofessional has been briefed on the student's transportation plan and support duties.
• Briefing date and attendees documented
  Record when the briefing occurred and who attended the review.