In-Store Event Setup Inspection

Pre-event inspection for in-store promotional events to verify vendor display placement, electrical safety, customer flow paths, hazard controls, and permit or contract readiness before the event opens.

Event Authorization and Documentation

• Approved event permit, store authorization, or site approval is on file
  Confirm the event has documented approval from the store, property owner, or AHJ as applicable.
• Vendor contract or agreement matches the approved event scope
  Verify the vendor name, event dates, location, and setup scope match the approved agreement.
• Insurance certificate or required liability documentation is current
  Confirm required insurance or indemnity documentation is present and not expired, if required by site policy.
• Event setup plan or floor layout is available to the inspector
  Verify the approved layout shows display locations, aisle widths, power sources, and emergency access paths.
• Vendor contact and on-site responsible person are identified
  Record the vendor lead or responsible person present during setup.

Layout, Placement, and Customer Flow

• Display placement matches approved floor plan
  Verify tables, racks, signage, and demo stations are placed in the approved locations.
• Customer walkway remains unobstructed and maintains safe passage width
  Confirm the event does not block aisles, entrances, checkout lanes, accessible routes, or emergency egress paths. Measure the narrowest clear path where applicable.
• Trip hazards from boxes, cords, edging, or uneven surfaces are controlled
  Check for loose packaging, exposed cord runs, unsecured mats, or other walking hazards in the event area.
• Accessible route and ADA clearances are maintained
  Verify the setup does not block accessible routes, turning space, or required clearances for customers using mobility aids.
• Signage and promotional materials are stable and not projecting into the path of travel
  Check that signs, banners, and promotional fixtures are secured and do not create head-height or protrusion hazards.

Vendor Displays and Equipment Stability

• Freestanding displays are stable and secured against tipping
  Verify racks, towers, sample tables, and similar fixtures are level and resistant to tipping or sliding.
• Shelving, hooks, and product stacks are within safe load limits
  Check that the display is not overloaded and that heavier items are stored low and secured as needed.
• Sharp edges, pinch points, or broken components are present
  Inspect for damaged fixtures, exposed fasteners, splinters, or other physical hazards that could injure customers or staff.
• Demo equipment is positioned to prevent unauthorized customer contact
  Verify hot surfaces, moving parts, cutting tools, or other demo equipment are guarded or separated from customers.
• Waste containers and packaging materials are managed
  Confirm trash, shrink wrap, and empty cartons are removed or contained so they do not create clutter or fire load.

Electrical and Fire-Life Safety

• Power strips, extension cords, and plugs are undamaged and appropriately rated
  Check cords and connectors for cuts, fraying, overheating, or use beyond their intended rating.
• Temporary cords are routed to avoid trip hazards and protected from damage
  Verify cords are secured, not pinched under fixtures, and not run through doorways or high-traffic paths unless protected by approved covers.
• Electrical connections are not overloaded and are used within manufacturer limits
  Confirm outlets, power strips, and adapters are not daisy-chained or overloaded beyond safe use.
• Combustible materials are separated from heat sources and electrical equipment
  Check paper, cardboard, fabric, and packaging are kept away from lighting, chargers, heaters, or other ignition sources.
• Fire extinguishers and emergency equipment remain accessible
  Verify extinguishers, pull stations, panels, and emergency equipment are not blocked by displays or stock.

Final Readiness and Sign-Off

• All critical deficiencies have been corrected or the event has been held
  Record whether any critical item remains unresolved at the time of sign-off.
• Open items or non-conformances have documented corrective actions
  List any remaining deficiencies, responsible party, and target completion time.
• Inspector approval to open the event is granted
  Final sign-off confirming the setup is acceptable for customer access.
• Inspection completed date and time
  Capture the completion timestamp for the pre-event inspection.