Run In-Store Event Setup Inspection — Free

Event Authorization and Documentation

Approved event permit, store authorization, or site approval is on file critical (required)

Confirm the event has documented approval from the store, property owner, or AHJ as applicable.

Yes No N/A

Vendor contract or agreement matches the approved event scope critical (required)

Verify the vendor name, event dates, location, and setup scope match the approved agreement.

Yes No N/A

Insurance certificate or required liability documentation is current critical (required)

Confirm required insurance or indemnity documentation is present and not expired, if required by site policy.

Yes No N/A

Event setup plan or floor layout is available to the inspector

Verify the approved layout shows display locations, aisle widths, power sources, and emergency access paths.

Yes No N/A

Vendor contact and on-site responsible person are identified

Record the vendor lead or responsible person present during setup.

Layout, Placement, and Customer Flow

Display placement matches approved floor plan critical (required)

Verify tables, racks, signage, and demo stations are placed in the approved locations.

Yes No N/A

Customer walkway remains unobstructed and maintains safe passage width

Confirm the event does not block aisles, entrances, checkout lanes, accessible routes, or emergency egress paths. Measure the narrowest clear path where applicable.

Trip hazards from boxes, cords, edging, or uneven surfaces are controlled critical (required)

Check for loose packaging, exposed cord runs, unsecured mats, or other walking hazards in the event area.

Yes No N/A

Accessible route and ADA clearances are maintained critical (required)

Verify the setup does not block accessible routes, turning space, or required clearances for customers using mobility aids.

Yes No N/A

Signage and promotional materials are stable and not projecting into the path of travel

Check that signs, banners, and promotional fixtures are secured and do not create head-height or protrusion hazards.

Yes No N/A

Vendor Displays and Equipment Stability

Freestanding displays are stable and secured against tipping critical (required)

Verify racks, towers, sample tables, and similar fixtures are level and resistant to tipping or sliding.

Yes No N/A

Shelving, hooks, and product stacks are within safe load limits

Check that the display is not overloaded and that heavier items are stored low and secured as needed.

Yes No N/A

Sharp edges, pinch points, or broken components are present critical (required)

Inspect for damaged fixtures, exposed fasteners, splinters, or other physical hazards that could injure customers or staff.

Yes No N/A

Demo equipment is positioned to prevent unauthorized customer contact critical (required)

Verify hot surfaces, moving parts, cutting tools, or other demo equipment are guarded or separated from customers.

Yes No N/A

Waste containers and packaging materials are managed

Confirm trash, shrink wrap, and empty cartons are removed or contained so they do not create clutter or fire load.

Yes No N/A

Electrical and Fire-Life Safety

Power strips, extension cords, and plugs are undamaged and appropriately rated critical (required)

Check cords and connectors for cuts, fraying, overheating, or use beyond their intended rating.

Yes No N/A

Temporary cords are routed to avoid trip hazards and protected from damage critical (required)

Verify cords are secured, not pinched under fixtures, and not run through doorways or high-traffic paths unless protected by approved covers.

Yes No N/A

Electrical connections are not overloaded and are used within manufacturer limits critical (required)

Confirm outlets, power strips, and adapters are not daisy-chained or overloaded beyond safe use.

Yes No N/A

Combustible materials are separated from heat sources and electrical equipment critical (required)

Check paper, cardboard, fabric, and packaging are kept away from lighting, chargers, heaters, or other ignition sources.

Yes No N/A

Fire extinguishers and emergency equipment remain accessible critical (required)

Verify extinguishers, pull stations, panels, and emergency equipment are not blocked by displays or stock.

Yes No N/A

Final Readiness and Sign-Off

All critical deficiencies have been corrected or the event has been held critical (required)

Record whether any critical item remains unresolved at the time of sign-off.

Yes No N/A

Open items or non-conformances have documented corrective actions

List any remaining deficiencies, responsible party, and target completion time.

Inspector approval to open the event is granted

Final sign-off confirming the setup is acceptable for customer access.

Inspection completed date and time

Capture the completion timestamp for the pre-event inspection.

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Run: In-Store Event Setup Inspection

Event Authorization and Documentation

Layout, Placement, and Customer Flow

Vendor Displays and Equipment Stability

Electrical and Fire-Life Safety

Final Readiness and Sign-Off

Get your results