GWP Stock Receipt and Variance Reconciliation Audit

Inspection template for end-of-promotion reconciliation of GWP units received from a brand against units issued at POS and units returned at promo end, including variance review, documentation checks, and corrective action follow-up.

Audit Scope and Promotion Details

• Promotion name, SKU, and audit period are documented
• Audit location and POS channel are identified
• Brand issue terms and expected GWP allocation method are available
• Audit cutoff date and time align to promotion end
• Inspector confirms all relevant source records are included

Receipt and Stock Record Verification

• Units received from brand are recorded with date and quantity
• Receiving documentation matches the recorded quantity
• Any damaged, short, or over-received units are identified
• Physical stock on hand at closeout is counted
• Stock is segregated from non-promotion inventory and clearly identified

POS Issue and Return Reconciliation

• Units issued at POS are extracted from the sales or issue log
• Units returned at promotion end are counted and recorded
• Expected closing balance is calculated correctly
• Actual closing balance matches expected balance within tolerance
• Variance amount is calculated and documented

Variance Analysis and Root Cause

• Variance explanation is supported by source evidence
• Variance cause is classified
• Variance exceeds approval threshold
• Adjustment request has been raised for unresolved variance
• Root cause and corrective action are documented

Closeout Approval and Follow-up

• Final reconciliation is reviewed and approved by authorized owner
• Supporting documents are filed for audit retention
• Outstanding actions and due dates are assigned
• Inspector signature