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Run: GWP Stock Receipt and Variance Reconciliation Audit

Audit the stock you received, issued, and returned for a GWP promotion, then reconcile any variance before closeout. Use it to catch missing units, bad count...

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Audit Scope and Promotion Details

Promotion name, SKU, and audit period are documented critical (required)

Audit location and POS channel are identified critical (required)

Brand issue terms and expected GWP allocation method are available critical (required)

Yes No N/A

Audit cutoff date and time align to promotion end critical (required)

Note (optional)

Inspector confirms all relevant source records are included

Note (optional)

Receipt and Stock Record Verification

Units received from brand are recorded with date and quantity critical (required)

Note (optional)

Receiving documentation matches the recorded quantity critical (required)

Yes No N/A

Any damaged, short, or over-received units are identified critical (required)

Yes No N/A

Physical stock on hand at closeout is counted critical (required)

Note (optional)

Stock is segregated from non-promotion inventory and clearly identified

Yes No N/A

POS Issue and Return Reconciliation

Units issued at POS are extracted from the sales or issue log critical (required)

Note (optional)

Units returned at promotion end are counted and recorded critical (required)

Note (optional)

Expected closing balance is calculated correctly critical (required)

Actual closing balance matches expected balance within tolerance critical (required)

Yes No N/A

Variance amount is calculated and documented critical (required)

Note (optional)

Variance Analysis and Root Cause

Variance explanation is supported by source evidence critical (required)

Yes No N/A

Variance cause is classified

Note (optional)

Variance exceeds approval threshold critical (required)

Yes No N/A

Adjustment request has been raised for unresolved variance

Yes No N/A

Root cause and corrective action are documented

Closeout Approval and Follow-up

Final reconciliation is reviewed and approved by authorized owner critical (required)

Yes No N/A

Supporting documents are filed for audit retention

Yes No N/A

Outstanding actions and due dates are assigned

Inspector signature critical (required)

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