Evidence Room Semi-Annual Audit and Inventory Worksheet

Semi-annual inspection worksheet for law enforcement evidence rooms to reconcile physical evidence against inventory records, verify chain-of-custody integrity, and document storage, security, and safety deficiencies.

Audit Scope and Inventory Setup

• Audit period documented as semi-annual and room/location identified
• Current evidence inventory report or master log available for reconciliation
• Inventory count method defined before opening containers or shelves
• Two-person control or witness present for audit activities
• Audit start date and time recorded

Physical Inventory Reconciliation

• Items counted match the inventory record by case number or unique identifier
• Shortages identified and documented
• Overages identified and documented
• Misfiled, mislocated, or cross-shelved items identified
• Items with record discrepancies flagged for follow-up

Chain-of-Custody and Seal Integrity

• Evidence seals intact and free of tampering
• Chain-of-custody documentation complete for sampled items
• Transfers, releases, or returns are signed, dated, and traceable
• Any evidence item with a custody break or unexplained gap identified

Storage Conditions and Evidence Handling

• Wet, biological, hazardous, and dry evidence segregated per procedure
• Shelving, bins, and containers labeled with unique location identifiers
• Damaged packaging, leaking containers, or compromised evidence observed
• Evidence requiring special storage conditions is properly controlled

Security, Access Control, and Room Condition

• Access is restricted to authorized personnel only
• Door, lock, alarm, and camera controls functioning as intended
• No signs of unauthorized entry, forced access, or security breach
• Housekeeping, lighting, and aisle clearance adequate for safe access

Fire, Life-Safety, and Environmental Controls

• Fire extinguisher present, accessible, and inspection tag current
• Emergency exit path clear and unobstructed
• Temperature and humidity within agency storage limits
• Any fire, water intrusion, pest, or environmental deficiency observed