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Run: Evidence Room Semi-Annual Audit and Inventory Worksheet

Use this semi-annual evidence room audit worksheet to reconcile inventory, verify chain of custody, and document storage, security, and safety deficiencies b...

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Audit Scope and Inventory Setup

Audit period documented as semi-annual and room/location identified critical (required)

Current evidence inventory report or master log available for reconciliation critical (required)

Yes No N/A

Inventory count method defined before opening containers or shelves critical (required)

Note (optional)

Two-person control or witness present for audit activities critical (required)

Yes No N/A

Audit start date and time recorded

Physical Inventory Reconciliation

Items counted match the inventory record by case number or unique identifier critical (required)

Yes No N/A

Shortages identified and documented critical (required)

Note (optional)

Overages identified and documented critical (required)

Note (optional)

Misfiled, mislocated, or cross-shelved items identified

Note (optional)

Items with record discrepancies flagged for follow-up critical (required)

Yes No N/A

Chain-of-Custody and Seal Integrity

Evidence seals intact and free of tampering critical (required)

Yes No N/A

Photo evidence (optional)

Chain-of-custody documentation complete for sampled items critical (required)

Yes No N/A

Transfers, releases, or returns are signed, dated, and traceable critical (required)

Yes No N/A

Any evidence item with a custody break or unexplained gap identified critical (required)

Note (optional)

Storage Conditions and Evidence Handling

Wet, biological, hazardous, and dry evidence segregated per procedure critical (required)

Yes No N/A

Shelving, bins, and containers labeled with unique location identifiers

Yes No N/A

Damaged packaging, leaking containers, or compromised evidence observed critical (required)

Note (optional)

Evidence requiring special storage conditions is properly controlled critical (required)

Yes No N/A

Security, Access Control, and Room Condition

Access is restricted to authorized personnel only critical (required)

Yes No N/A

Door, lock, alarm, and camera controls functioning as intended critical (required)

Yes No N/A

No signs of unauthorized entry, forced access, or security breach critical (required)

Yes No N/A

Housekeeping, lighting, and aisle clearance adequate for safe access

Note (optional)

Fire, Life-Safety, and Environmental Controls

Fire extinguisher present, accessible, and inspection tag current critical (required)

Yes No N/A

Emergency exit path clear and unobstructed critical (required)

Yes No N/A

Temperature and humidity within agency storage limits

Yes No N/A

Note (optional)

Any fire, water intrusion, pest, or environmental deficiency observed critical (required)

Note (optional)

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