Equipment Incoming Inspection Verification

Verifies new, loaner, and returned-from-service biomedical equipment has passed safety and functional inspection before clinical release.

Inspection Details

• Equipment identifier recorded
  Record the asset tag, serial number, model, and manufacturer.
• Inspection type identified
  Select the reason for inspection.
• Inspection date and time recorded

Documentation and Traceability

• Receiving or service documentation matches equipment
  Verify purchase order, work order, service ticket, or return paperwork matches the equipment received.
• Manufacturer instructions and service records available
  Confirm current IFU, operator manual, and applicable service or calibration records are available per facility SOP.
• Required labels and asset tags present and legible
  Verify asset tag, serial label, safety labels, and any required maintenance or calibration labels are present and readable.

Physical Condition and Safety

• No visible damage, contamination, or missing components
  Inspect housing, accessories, cords, connectors, casters, and patient-contact surfaces for damage, residue, cracks, or missing parts.
• Power cord, plug, and strain relief intact
  Check for fraying, exposed conductors, bent prongs, loose plug fit, or damaged strain relief.
• Accessories and consumables present and serviceable
  Verify required accessories, batteries, probes, tubing, cuffs, sensors, or disposables are present and in usable condition.
• Device is clean and disinfected per SOP
  Confirm the equipment has been cleaned and disinfected according to the approved infection prevention procedure before release.

Electrical and Functional Safety

• Grounding and leakage safety checks passed
  Verify electrical safety testing was completed per facility policy and manufacturer requirements, including grounding and leakage current where applicable.
• Power-on self-test completed successfully
  Confirm the device powers on normally and completes any built-in self-test without alarms or faults.
• Primary operating functions verified
  Test the core clinical functions required for safe use and confirm expected operation.
• Alarm, indicator, and display functions verified
  Confirm audible/visual alarms, status indicators, and display messages function as intended.

Calibration, Settings, and Release

• Calibration status verified
  Confirm calibration is current where applicable and within the required interval before clinical release.
• Default settings and clinical configuration verified
  Confirm device settings, language, date/time, units, and clinical defaults are correct for intended use.
• Equipment cleared for clinical release
  Authorize release only if all required checks passed and the device is safe for patient care use.