Digital Data Logger Calibration Tracking Log

Inspection log for tracking calibration certificate dates and expiration status for primary and backup vaccine data loggers, with follow-up actions for expired, missing, or malfunctioning devices.

Inspection Details

• Facility or site name
  Name of the clinic, pharmacy, or storage site being inspected.
• Inspection date and time
  Date and time the calibration tracking review was completed.
• Inspector name and role
  Name and title of the person completing the review.

Logger Inventory and Identification

• Primary vaccine data logger identified
  Confirm the primary logger is clearly identified in the log and matches the device in use.
• Backup vaccine data logger identified
  Confirm a backup logger is listed and available for use if the primary device fails or expires.
• Logger ID or serial number recorded
  Record the unique identifier for each logger to support traceability.
• Location or storage unit assigned
  Document the refrigerator, freezer, or storage location served by the logger.

Calibration Certificate Status

• Calibration certificate on file for primary logger
  Verify a current calibration certificate is available for the primary logger.
• Calibration certificate on file for backup logger
  Verify a current calibration certificate is available for the backup logger.
• Last calibration date
  Enter the most recent calibration date shown on the certificate.
• Calibration certificate expiration date
  Enter the expiration or due date shown on the calibration certificate.
• Certificate current at time of review
  Confirm the certificate is not expired on the inspection date.

Device Condition and Readiness

• Primary logger powers on and displays normally
  Confirm the primary logger is functioning and showing a normal display or status indicator.
• Backup logger powers on and displays normally
  Confirm the backup logger is functioning and ready for deployment.
• Device damage or malfunction observed
  Check for cracked casing, missing probes, display failure, battery issues, or other defects.

Corrective Actions and Follow-Up

• Expired or missing certificate escalated
  If any certificate is expired or missing, confirm the issue was escalated per site procedure and the logger removed from service if required.
• Replacement logger assigned if needed
  Confirm a compliant replacement logger was assigned when the primary or backup device was not usable.
• Corrective action notes
  Document actions taken, including re-calibration, replacement, vendor contact, or certificate renewal follow-up.

Sign-Off

• Inspector signature
  Signature confirming the calibration tracking review is complete.