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Run: Digital Data Logger Calibration Tracking Log

Track vaccine data logger calibration status, device identity, and readiness in one inspection log. Use it to catch expired certificates, missing backups, an...

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Inspection Details

Facility or site name

Name of the clinic, pharmacy, or storage site being inspected.

Inspection date and time

Date and time the calibration tracking review was completed.

Inspector name and role

Name and title of the person completing the review.

Logger Inventory and Identification

Primary vaccine data logger identified critical (required)

Confirm the primary logger is clearly identified in the log and matches the device in use.

Yes No N/A

Backup vaccine data logger identified critical (required)

Confirm a backup logger is listed and available for use if the primary device fails or expires.

Yes No N/A

Logger ID or serial number recorded critical (required)

Record the unique identifier for each logger to support traceability.

Location or storage unit assigned

Document the refrigerator, freezer, or storage location served by the logger.

Calibration Certificate Status

Calibration certificate on file for primary logger critical (required)

Verify a current calibration certificate is available for the primary logger.

Yes No N/A

Calibration certificate on file for backup logger critical (required)

Verify a current calibration certificate is available for the backup logger.

Yes No N/A

Last calibration date critical (required)

Enter the most recent calibration date shown on the certificate.

Calibration certificate expiration date critical (required)

Enter the expiration or due date shown on the calibration certificate.

Certificate current at time of review critical (required)

Confirm the certificate is not expired on the inspection date.

Yes No N/A

Device Condition and Readiness

Primary logger powers on and displays normally critical (required)

Confirm the primary logger is functioning and showing a normal display or status indicator.

Yes No N/A

Backup logger powers on and displays normally critical (required)

Confirm the backup logger is functioning and ready for deployment.

Yes No N/A

Device damage or malfunction observed critical (required)

Check for cracked casing, missing probes, display failure, battery issues, or other defects.

Yes No N/A

Corrective Actions and Follow-Up

Expired or missing certificate escalated critical (required)

If any certificate is expired or missing, confirm the issue was escalated per site procedure and the logger removed from service if required.

Yes No N/A

Replacement logger assigned if needed

Confirm a compliant replacement logger was assigned when the primary or backup device was not usable.

Yes No N/A

Corrective action notes

Document actions taken, including re-calibration, replacement, vendor contact, or certificate renewal follow-up.

Sign-Off

Inspector signature critical (required)

Signature confirming the calibration tracking review is complete.

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