Dealership Red Flags Identity Theft Prevention Program Log

Inspection log for documenting Red Flags Rule checks on each deal, including indicators reviewed, resolution steps taken, and reviewer identity under the FTC written Identity Theft Prevention Program (ITPP).

Inspection Details

• Deal or transaction identifier recorded
  Enter the deal number, stock number, or transaction reference for this review.
• Review date and time recorded
  Document when the red flags review was completed.
• Reviewer identity recorded
  Enter the name and role/title of the person completing the review.
• Review completed under written ITPP
  Confirm the review was performed under the dealership's written Identity Theft Prevention Program.

Red Flag Indicators Reviewed

• Application identity information matched supporting documents
  Verify the applicant name, address, date of birth, and other identity data are consistent with supporting documentation.
• Government-issued identification appeared valid and unaltered
  Check for signs of tampering, mismatch, expiration, or other irregularities in presented identification.
• Address, phone number, or contact details showed inconsistency
  Record whether the application contained conflicting or unverifiable contact information.
• Social Security number or tax identifier showed mismatch or anomaly
  Note any mismatch, invalid format, or other anomaly in the tax or identity number used for the deal.
• Credit bureau or fraud alert indicators reviewed
  Confirm any available bureau alerts, fraud warnings, or identity verification flags were reviewed.
• Behavioral or presentation red flags observed
  Document suspicious behavior such as reluctance to provide documentation, inconsistent answers, or unusual urgency.
• Third-party or document authenticity concerns identified
  Record any concern that a document, reference, or third-party verification source may be unreliable or inconsistent.

Resolution and Escalation

• Additional verification completed
  Select all verification steps performed to resolve the concern.
• Resolution outcome documented
  Select the final outcome of the review.
• Resolution steps and rationale documented
  Describe what was done, what evidence was reviewed, and why the transaction was cleared, escalated, or declined.
• Compliance or management notified when required
  Confirm escalation occurred when policy required additional review or a confirmed red flag was identified.

Attestation and Closure

• Log entry is complete and accurate
  Confirm all required fields are complete and the entry accurately reflects the review performed.
• Supporting notes attached when needed
  Confirm any required notes, screenshots, or supporting documentation were attached to the record.
• Reviewer attestation
  Signature confirming the review was completed in accordance with the dealership's written Identity Theft Prevention Program.
• Follow-up required
  Indicate whether any follow-up action remains open after this review.