Bus Exterior Damage Photo Log

Inspection template for documenting exterior body damage on buses by vehicle and date, with photo evidence to track condition over time and distinguish new damage from pre-existing damage for maintenance and accident claims.

Inspection Details

• Vehicle identifier recorded
  Record the bus unit number, fleet number, license plate, and depot/location.
• Inspection date and time captured
  Document the date and time the exterior damage review was completed.
• Inspection type selected
  Identify whether this is a routine condition check, post-incident inspection, pre-repair documentation, or post-repair verification.
• Inspector name and role recorded
  Record the person completing the inspection and their role, such as driver, mechanic, supervisor, or claims representative.

Front and Driver Side Exterior

• Front fascia and bumper condition documented
  Capture dents, cracks, scrapes, missing trim, misalignment, or impact marks on the front exterior.
• Windshield perimeter and surrounding body panels checked
  Document chips, cracks, seal damage, or body damage around the windshield frame and adjacent panels.
• Driver side body panels inspected for new damage
  Check the driver side panels, wheel arch area, and lower body line for dents, scrapes, punctures, or missing components.
• Driver side mirrors, lights, and trim intact
  Verify that exterior mirrors, marker lights, reflectors, and trim are present and not visibly damaged.

Passenger Side and Rear Exterior

• Passenger side body panels inspected for new damage
  Document dents, scrapes, corrosion, punctures, or panel separation along the passenger side exterior.
• Passenger side doors and access panels checked
  Capture damage to passenger doors, service doors, hatches, and access panels, including misalignment or broken latches.
• Rear body, bumper, and engine access area documented
  Record visible damage to the rear body, bumper, rear lights, and engine access or service area.
• Rear lights, reflectors, and license plate area intact
  Verify rear lighting, reflectors, and plate mounting area are present, legible, and not damaged.

Roofline, Windows, and Undercarriage Visible Damage

• Roofline and upper body panels inspected
  Document any visible roofline dents, scrapes, leaks, missing covers, or upper body panel damage.
• Windows and glazing damage documented
  Capture cracks, chips, shattered glass, seal separation, or frame damage on side and rear windows.
• Visible undercarriage or lower skirt damage noted
  Record visible damage to lower skirts, steps, splash guards, or exposed underbody areas that can be seen without lifting equipment.
• No fresh fluid leaks or exposed hazards observed
  Check for visible leaks, sharp protrusions, loose body parts, or other hazards created by exterior damage.

Damage Classification and Photo Record

• Damage classified as new or pre-existing
  Identify whether each observed defect is new, pre-existing, or unchanged from the prior inspection record.
• Photo set captured for each damaged area
  Take clear overview and close-up photos of each damaged area, including context shots that show the location on the bus.
• Photo timestamps and vehicle context confirmed
  Confirm the photo record includes the bus identifier, date, and enough context to match each image to the correct vehicle and damage location.

Corrective Action and Sign-Off

• Repair or claim follow-up assigned
  Document whether the damage requires repair, parts replacement, insurance claim submission, or monitoring only.
• Corrective action details recorded
  Describe the next step, responsible person or department, and target completion date if damage requires follow-up.
• Inspector signature captured
  Signature confirming the inspection record and photo log are complete and accurate.