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Run: Bus Exterior Damage Photo Log

Log bus exterior damage by vehicle and date with photo evidence, so you can separate new damage from pre-existing wear and support maintenance or claims foll...

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Inspection Details

Vehicle identifier recorded critical (required)

Record the bus unit number, fleet number, license plate, and depot/location.

Inspection date and time captured critical (required)

Document the date and time the exterior damage review was completed.

Inspection type selected critical (required)

Identify whether this is a routine condition check, post-incident inspection, pre-repair documentation, or post-repair verification.

Inspector name and role recorded

Record the person completing the inspection and their role, such as driver, mechanic, supervisor, or claims representative.

Front and Driver Side Exterior

Front fascia and bumper condition documented critical (required)

Capture dents, cracks, scrapes, missing trim, misalignment, or impact marks on the front exterior.

Windshield perimeter and surrounding body panels checked

Document chips, cracks, seal damage, or body damage around the windshield frame and adjacent panels.

Driver side body panels inspected for new damage critical (required)

Check the driver side panels, wheel arch area, and lower body line for dents, scrapes, punctures, or missing components.

Driver side mirrors, lights, and trim intact

Verify that exterior mirrors, marker lights, reflectors, and trim are present and not visibly damaged.

Yes No N/A

Photo evidence (optional)

Passenger Side and Rear Exterior

Passenger side body panels inspected for new damage critical (required)

Document dents, scrapes, corrosion, punctures, or panel separation along the passenger side exterior.

Passenger side doors and access panels checked

Capture damage to passenger doors, service doors, hatches, and access panels, including misalignment or broken latches.

Rear body, bumper, and engine access area documented critical (required)

Record visible damage to the rear body, bumper, rear lights, and engine access or service area.

Rear lights, reflectors, and license plate area intact

Verify rear lighting, reflectors, and plate mounting area are present, legible, and not damaged.

Yes No N/A

Photo evidence (optional)

Roofline, Windows, and Undercarriage Visible Damage

Roofline and upper body panels inspected

Document any visible roofline dents, scrapes, leaks, missing covers, or upper body panel damage.

Windows and glazing damage documented critical (required)

Capture cracks, chips, shattered glass, seal separation, or frame damage on side and rear windows.

Visible undercarriage or lower skirt damage noted

Record visible damage to lower skirts, steps, splash guards, or exposed underbody areas that can be seen without lifting equipment.

No fresh fluid leaks or exposed hazards observed critical (required)

Check for visible leaks, sharp protrusions, loose body parts, or other hazards created by exterior damage.

Yes No N/A

Photo evidence (optional)

Damage Classification and Photo Record

Damage classified as new or pre-existing critical (required)

Identify whether each observed defect is new, pre-existing, or unchanged from the prior inspection record.

Photo set captured for each damaged area critical (required)

Take clear overview and close-up photos of each damaged area, including context shots that show the location on the bus.

Photo timestamps and vehicle context confirmed critical (required)

Confirm the photo record includes the bus identifier, date, and enough context to match each image to the correct vehicle and damage location.

Yes No N/A

Photo evidence (optional)

Corrective Action and Sign-Off

Repair or claim follow-up assigned critical (required)

Document whether the damage requires repair, parts replacement, insurance claim submission, or monitoring only.

Corrective action details recorded

Describe the next step, responsible person or department, and target completion date if damage requires follow-up.

Inspector signature captured critical (required)

Signature confirming the inspection record and photo log are complete and accurate.

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