Bunker Delivery Note and Fuel Sample Retention Audit

Compliance inspection to verify bunker delivery notes are retained for at least three years and representative fuel oil samples are retained until substantially consumed, but not less than 12 months, in line with MARPOL Annex VI requirements.

Audit Setup and Vessel/Facility Identification

• Inspection scope confirmed for vessel, terminal, or fuel storage location
• Date of audit recorded
• Responsible person or custodian identified
• Relevant fuel delivery and sample records available for review

Bunker Delivery Note Completeness and Retention

• BDN present for each sampled fuel delivery
• BDN includes supplier name, ship name, port, date, product grade, and quantity delivered
• BDN signed or acknowledged by authorized representative
• BDN retention period meets or exceeds three years
• Oldest retained BDN date
• BDNs are organized and retrievable within a reasonable time

Representative Fuel Sample Retention and Labeling

• Representative fuel sample retained for each applicable delivery
• Sample retention period meets or exceeds 12 months or until substantially consumed, whichever is longer
• Sample container is sealed and shows no evidence of tampering or leakage
• Sample label includes fuel grade, date of collection, vessel or facility name, and unique identifier
• Sample storage location is secure, dry, and protected from unauthorized access
• Number of representative samples reviewed

Findings, Corrective Actions, and Sign-Off

• Deficiencies documented with clear reference to the affected record or sample
• Corrective actions assigned with owner and due date
• Inspector comments and evidence uploaded
• Inspector signature
• Responsible party acknowledgment