Bolt Bag and Fastener Kitting Verification

Field inspection template to verify correct counts, grades, and types of bolts, nuts, washers, and screws are kitted per building order, preventing field fastener shortages and ensuring compliance with project specifications.

Kit Identification and Building Order Reference

• Building order number recorded and matches kit label
  Verify the building order (BO) number on the kit label matches the work order or packing list exactly.
• Kit label includes project name, ship date, and destination
  Confirm all three fields — project name, scheduled ship date, and delivery destination — are legible and populated on the kit label.
• Fastener specification drawing or BOM revision level
  Record the Bill of Materials (BOM) or fastener schedule revision level used for this kit.
• Inspector name and date of verification
  Enter the name of the kitting inspector and the date this verification is being performed.
• Verification date and time

Bolt Count and Grade Verification

• Bolt type and ASTM grade matches BOM specification (e.g., A325, A490, F3125)
  Confirm bolt head markings match the specified ASTM grade. A325 bolts carry a '3' mark; A490 carry a '10' mark per ASTM F3125.
• Bolt diameter (inches) matches BOM
  Measure or confirm nominal diameter matches the specified size (e.g., 3/4", 7/8", 1").
• Bolt length matches BOM specification
  Confirm bolt length (in inches) matches the BOM. Record actual length if a discrepancy is found.
• Actual bolt count in kit
  Physically count all bolts and enter the total quantity. Compare to BOM required quantity.
• Actual bolt count matches BOM required quantity
  Confirm the physical count equals the BOM quantity. Any shortage or overage must be noted.

Nut Count and Grade Verification

• Nut grade and specification matches BOM (e.g., ASTM A563 Grade C, DH, or DH3)
  Confirm nut markings and grade designation match BOM specification. Heavy hex structural nuts are required for A325/A490 bolt assemblies per AISC and RCSC guidelines.
• Nut size (thread diameter) matches bolt diameter in kit
  Verify nut thread size is compatible with the bolt diameter in this kit. Mismatched threads are a critical non-conformance.
• Actual nut count in kit
  Physically count all nuts and enter the total quantity.
• Actual nut count matches BOM required quantity
  Confirm physical nut count equals BOM quantity. Note any shortage or overage.

Washer Count and Type Verification

• Washer type matches BOM specification (e.g., ASTM F436 hardened flat washer)
  Confirm washer type and ASTM designation. F436 hardened washers are required for high-strength structural bolt assemblies per RCSC Specification for Structural Joints.
• Washer size matches bolt diameter in kit
  Verify washer inside diameter is compatible with the bolt diameter in this kit.
• Actual washer count in kit
  Physically count all washers and enter the total quantity.
• Actual washer count matches BOM required quantity
  Confirm physical washer count equals BOM quantity. Note any shortage or overage.

Screw and Specialty Fastener Verification

• Self-drilling screw type and point designation matches BOM (e.g., #12-14 x 1" Tek 3)
  Confirm screw part number, point type (Tek 1–5), diameter, and length match BOM. Incorrect point designation for material thickness is a critical non-conformance.
• Screw coating or finish matches BOM specification (e.g., zinc, stainless, painted)
  Verify corrosion protection coating matches BOM. Incorrect coating in corrosive environments can lead to premature fastener failure.
• Actual screw count in kit
  Physically count all screws and specialty fasteners and enter the total quantity.
• Actual screw count matches BOM required quantity
  Confirm physical screw count equals BOM quantity. Note any shortage or overage.

Physical Condition and Packaging Integrity

• Bolts and nuts are free from visible corrosion, cracks, or thread damage
  Visually inspect a representative sample (minimum 10%) of bolts and nuts for rust, pitting, stripped threads, or deformation. Any critical defect requires full lot rejection.
• Fastener bags or containers are sealed, undamaged, and correctly labeled
  Confirm all bags or containers are sealed without tears, moisture intrusion, or missing labels. Mislabeled bags are a common cause of field fastener shortages per Electronic Fasteners kitting best practices.
• Photo of completed kit with label visible
  Capture a photo of the fully assembled and labeled bolt bag kit for traceability records.

Deficiency Documentation and Sign-Off

• All deficiencies and non-conformances identified during this inspection
  List each deficiency by item (e.g., 'Bolt count short by 12 pcs — 3/4" A325 x 2.5"'). Enter 'None' if no deficiencies found.
• Corrective actions taken or required before kit release
  Describe corrective actions completed (e.g., 'Added 12 bolts from stock, recount confirmed') or actions required before shipment approval.
• Kit approved for release to shipping or field
  Confirm all counts, grades, and conditions meet BOM requirements and the kit is approved for release. A 'No' answer requires supervisor review before release.
• Inspector signature
  Kitting inspector signature confirming verification was performed per BOM and building order requirements.