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Run: Bolt Bag and Fastener Kitting Verification

Verify each bolt, nut, washer, and screw kit against the building order before it leaves the shop. This template helps catch count, grade, and labeling error...

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Kit Identification and Building Order Reference

Building order number recorded and matches kit label critical (required)

Verify the building order (BO) number on the kit label matches the work order or packing list exactly.

Yes No N/A

Kit label includes project name, ship date, and destination

Confirm all three fields — project name, scheduled ship date, and delivery destination — are legible and populated on the kit label.

Yes No N/A

Fastener specification drawing or BOM revision level

Record the Bill of Materials (BOM) or fastener schedule revision level used for this kit.

Inspector name and date of verification

Enter the name of the kitting inspector and the date this verification is being performed.

Verification date and time

Bolt Count and Grade Verification

Bolt type and ASTM grade matches BOM specification (e.g., A325, A490, F3125) critical (required)

Confirm bolt head markings match the specified ASTM grade. A325 bolts carry a '3' mark; A490 carry a '10' mark per ASTM F3125.

Yes No N/A

Bolt diameter (inches) matches BOM

Measure or confirm nominal diameter matches the specified size (e.g., 3/4", 7/8", 1").

Bolt length matches BOM specification

Confirm bolt length (in inches) matches the BOM. Record actual length if a discrepancy is found.

Yes No N/A

Actual bolt count in kit

Physically count all bolts and enter the total quantity. Compare to BOM required quantity.

Actual bolt count matches BOM required quantity critical (required)

Confirm the physical count equals the BOM quantity. Any shortage or overage must be noted.

Yes No N/A

Nut Count and Grade Verification

Nut grade and specification matches BOM (e.g., ASTM A563 Grade C, DH, or DH3) critical (required)

Confirm nut markings and grade designation match BOM specification. Heavy hex structural nuts are required for A325/A490 bolt assemblies per AISC and RCSC guidelines.

Yes No N/A

Nut size (thread diameter) matches bolt diameter in kit critical (required)

Verify nut thread size is compatible with the bolt diameter in this kit. Mismatched threads are a critical non-conformance.

Yes No N/A

Actual nut count in kit

Physically count all nuts and enter the total quantity.

Actual nut count matches BOM required quantity

Confirm physical nut count equals BOM quantity. Note any shortage or overage.

Yes No N/A

Washer Count and Type Verification

Washer type matches BOM specification (e.g., ASTM F436 hardened flat washer) critical (required)

Confirm washer type and ASTM designation. F436 hardened washers are required for high-strength structural bolt assemblies per RCSC Specification for Structural Joints.

Yes No N/A

Washer size matches bolt diameter in kit

Verify washer inside diameter is compatible with the bolt diameter in this kit.

Yes No N/A

Actual washer count in kit

Physically count all washers and enter the total quantity.

Actual washer count matches BOM required quantity

Confirm physical washer count equals BOM quantity. Note any shortage or overage.

Yes No N/A

Screw and Specialty Fastener Verification

Self-drilling screw type and point designation matches BOM (e.g., #12-14 x 1" Tek 3) critical (required)

Confirm screw part number, point type (Tek 1–5), diameter, and length match BOM. Incorrect point designation for material thickness is a critical non-conformance.

Yes No N/A

Screw coating or finish matches BOM specification (e.g., zinc, stainless, painted)

Verify corrosion protection coating matches BOM. Incorrect coating in corrosive environments can lead to premature fastener failure.

Yes No N/A

Actual screw count in kit

Physically count all screws and specialty fasteners and enter the total quantity.

Actual screw count matches BOM required quantity

Confirm physical screw count equals BOM quantity. Note any shortage or overage.

Yes No N/A

Physical Condition and Packaging Integrity

Bolts and nuts are free from visible corrosion, cracks, or thread damage critical (required)

Visually inspect a representative sample (minimum 10%) of bolts and nuts for rust, pitting, stripped threads, or deformation. Any critical defect requires full lot rejection.

Yes No N/A

Photo evidence (optional)

Fastener bags or containers are sealed, undamaged, and correctly labeled

Confirm all bags or containers are sealed without tears, moisture intrusion, or missing labels. Mislabeled bags are a common cause of field fastener shortages per Electronic Fasteners kitting best practices.

Yes No N/A

Photo of completed kit with label visible

Capture a photo of the fully assembled and labeled bolt bag kit for traceability records.

Deficiency Documentation and Sign-Off

All deficiencies and non-conformances identified during this inspection

List each deficiency by item (e.g., 'Bolt count short by 12 pcs — 3/4" A325 x 2.5"'). Enter 'None' if no deficiencies found.

Corrective actions taken or required before kit release

Describe corrective actions completed (e.g., 'Added 12 bolts from stock, recount confirmed') or actions required before shipment approval.

Kit approved for release to shipping or field critical (required)

Confirm all counts, grades, and conditions meet BOM requirements and the kit is approved for release. A 'No' answer requires supervisor review before release.

Yes No N/A

Inspector signature

Kitting inspector signature confirming verification was performed per BOM and building order requirements.

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