Body-Worn Camera Activation Compliance Audit Worksheet

Supervisor inspection worksheet for auditing body-worn camera activation, event categorization, data access, and retention handling against agency policy and applicable records rules.

Audit Scope and Record Identification

• Recording and audit record identifiers captured
  Confirm the audit includes the BWC file ID, date/time of incident, officer or employee identifier, supervisor reviewer, and case or event number if applicable.
• Audit sample falls within assigned review period
  Verify the recording reviewed is within the supervisor's assigned audit window or sampling plan.
• Incident type and event category documented
  Confirm the event was categorized using the agency's approved incident or call-type classification.
• Applicable policy or SOP referenced
  Document the agency policy, SOP, or directive used as the audit standard.

Activation and Recording Continuity

• Camera activated at the required policy trigger
  Confirm activation occurred at the first required trigger under agency policy, such as prior to or upon initiation of the encounter when feasible.
• Recording remained continuous through the event
  Verify the recording was not paused or stopped during the encounter unless policy permitted a documented exception.
• Any deactivation or interruption was documented
  If recording was stopped, paused, or interrupted, confirm the reason was documented and aligned with policy.
• Activation and deactivation timestamps are consistent with the narrative
  Compare the recording timestamps with the incident narrative and report to ensure the timeline is consistent.

Event Categorization and Data Entry Accuracy

• Recording category matches the incident type
  Confirm the BWC classification matches the actual event type and is not miscategorized.
• Required metadata fields completed
  Verify required fields such as date, time, location, subject type, and case linkage are complete and accurate.
• Narrative, report, and BWC record are aligned
  Confirm the written report, supervisor notes, and BWC record do not contain material conflicts.
• Data entry errors identified
  Record any observed data entry errors, missing fields, or incorrect labels requiring correction.

Access Control and Retention Handling

• Access to the recording was limited to authorized personnel
  Confirm the recording was accessed only by personnel authorized under agency policy.
• Access log reviewed for unusual or unauthorized activity
  Check the audit trail or access log for unauthorized access, repeated viewing without justification, or other anomalies.
• Retention classification applied correctly
  Verify the recording was assigned the correct retention category based on incident type, evidentiary value, and agency retention rules.
• Preservation hold or evidence flag applied when required
  Confirm any required legal hold, evidence designation, or preservation flag was applied and documented.

Supervisor Findings and Corrective Action

• Deficiencies identified
  List any deficiencies, non-conformances, or policy deviations observed during the audit.
• Corrective action assigned
  Document the corrective action, responsible person, and due date for each finding.
• Supervisor review completed and signed
  Supervisor confirms the audit review is complete and accurate.