Windshield Time Tracking Log

Per-trip log for field technicians to record drive time between jobs, capturing origin, destination, mileage, and delay reasons so operations managers can quantify non-billable travel and identify routing or scheduling inefficiencies.

Technician & Shift Identification

• Technician Name
• Employee / Technician ID
  Optional — enter your employee ID if required by your region.
• Service Region / Territory
• Trip Date
• Vehicle ID / Unit Number
  Used for fleet cost allocation. Leave blank if not applicable.

Origin & Destination

• Trip Started From
• Origin City or ZIP Code
• Origin Job / Work Order Number (if from a job site)
  Enter the work order number of the job you just completed, if applicable.
• Destination City or ZIP Code
• Destination Job / Work Order Number
  Enter the work order number of the job you are traveling to, if applicable.

Travel Time & Mileage

• Departure Time
• Arrival Time at Destination
• Total Drive Time (minutes)
  Enter actual minutes behind the wheel, excluding any stops. Round to nearest whole minute.
• Odometer at Departure (miles)
• Odometer at Arrival (miles)
• Trip Distance (miles)
  Enter total miles driven for this trip leg. If odometer readings are provided above, verify they match.

Delay & Inefficiency Capture

• Did any delay extend this trip beyond expected travel time?
• Estimated Delay Duration (minutes)
  How many extra minutes did the delay add to this trip?
• Delay Cause(s)
  Select all that apply.
• Delay Details
  Optional but highly valuable for dispatch and routing analysis.
• Was there an idle gap between jobs before this trip?
  An idle gap is unscheduled wait time between completing one job and departing for the next.
• Idle Gap Duration (minutes)
  How many minutes elapsed between completing the prior job and departing for this trip?

Technician Observations

• How would you rate the routing/scheduling for this trip?
• Do you have a suggestion to reduce travel time on this route or territory?
  Technician suggestions are reviewed weekly by the dispatch team.
• Flag this trip for manager review
  Check this box if this trip represents an unusual or recurring inefficiency that warrants direct follow-up.