Vehicle Swap and Substitution Log

Record mid-service vehicle exchanges, including which bus replaced which, the swap location, mileage, and reason, to support maintenance tracking and accountability.

Swap Record Details

• Swap date
  Date the vehicle exchange occurred.
• Swap time
  Time the exchange occurred.
• Route or service
  Route number, service name, or trip identifier affected by the swap.
• Swap location
  Where the vehicle exchange took place.
• Recorded by
  Name or employee ID of the person entering the log.

Original and Replacement Vehicles

• Original vehicle ID
  Fleet number or unit ID of the vehicle being replaced.
• Replacement vehicle ID
  Fleet number or unit ID of the vehicle that entered service.
• Original vehicle status
  Operational status of the original vehicle at the time of the swap.
• Replacement vehicle ready for service
  Confirm whether the replacement vehicle was ready for immediate service.

Mileage and Condition

• Original vehicle odometer reading
  Odometer reading at the time the original vehicle was removed from service.
• Replacement vehicle odometer reading
  Odometer reading when the replacement vehicle entered service.
• Mileage difference
  Calculated difference between the original and replacement odometer readings.
• Condition notes
  Brief notes on visible damage, warning lights, cleanliness, or other condition concerns.

Reason and Follow-Up

• Reason for swap
  Primary reason the vehicle exchange was made.
• Reason details
  Add a short explanation if 'Other' was selected or if more context is needed.
• Maintenance follow-up needed
  Indicate whether maintenance should inspect or service the original vehicle.
• Follow-up notes
  Describe any inspection, repair, or dispatch actions needed after the swap.