Sublet Vendor Purchase Order and Quality Form

Tracks sublet purchase orders, work authorization, proof-of-work, and quality verification for outsourced collision repair services while maintaining shop liability and audit trail.

Repair Order and Vendor Identification

• Repair Order Number
  Enter the shop repair order number for this sublet job.
• Vehicle Identifier
  Use the last 6 of VIN or internal unit number. Do not enter full VIN unless needed for your workflow.
• Sublet Vendor Name
  Name of the vendor performing the outsourced work.
• Vendor Contact
  Optional contact name at the vendor for follow-up.
• Type of Sublet Work
  Select the outsourced service being performed.
• If Other, describe the work type

Purchase Order and Authorization

• Purchase Order Number
  Enter the PO number issued for this sublet work.
• Purchase Order Date
  Date the purchase order was created or issued.
• Authorized By
  Name or role of the person who approved the sublet work.
• Authorization Status
  Indicate whether the work was authorized before completion.
• Authorization Notes
  Add any estimate changes, exceptions, or timing notes relevant to the authorization.

Proof of Work and Completion

• Completion Date
  Date the vendor reported the work as complete.
• Proof of Work Attachments
  Upload supporting documents such as invoices, alignment printouts, calibration reports, photos, or vendor work order copies.
• Work completed as ordered?
• Completion Notes
  Describe any missing items, deviations, or follow-up needed.

Quality Verification and Release Readiness

• Quality Inspected By
  Name or role of the person completing the quality check.
• Quality Verification Result
• Quality Findings
  Record any defects, missing documentation, or rework items found during verification.
• Is the vehicle ready for release or next production step?
• Follow-up Required
  Select any follow-up actions needed to close the sublet record.

Attestation and Audit Trail

• Attestation
  Confirm that the information entered is accurate and that the originating shop retains responsibility for final quality verification.
• Submitted By
  Name or role of the person submitting this form.
• Submission Date
  Date the record was submitted.