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Run: Sublet Vendor Purchase Order and Quality Form

Track outsourced collision repair work from purchase order through proof of work, quality verification, and release readiness in one vendor form. Use it to d...

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Repair Order and Vendor Identification

Repair Order Number (required)

Enter the shop repair order number for this sublet job.

Vehicle Identifier (required)

Use the last 6 of VIN or internal unit number. Do not enter full VIN unless needed for your workflow.

Sublet Vendor Name (required)

Name of the vendor performing the outsourced work.

Vendor Contact

Optional contact name at the vendor for follow-up.

Type of Sublet Work (required)

Select the outsourced service being performed.

If Other, describe the work type

Purchase Order and Authorization

Purchase Order Number (required)

Enter the PO number issued for this sublet work.

Purchase Order Date (required)

Date the purchase order was created or issued.

Authorized By (required)

Name or role of the person who approved the sublet work.

Authorization Status (required)

Indicate whether the work was authorized before completion.

Authorization Notes

Add any estimate changes, exceptions, or timing notes relevant to the authorization.

Proof of Work and Completion

Completion Date (required)

Date the vendor reported the work as complete.

Proof of Work Attachments (required)

Upload supporting documents such as invoices, alignment printouts, calibration reports, photos, or vendor work order copies.

Work completed as ordered? (required)

Completion Notes

Describe any missing items, deviations, or follow-up needed.

Quality Verification and Release Readiness

Quality Inspected By (required)

Name or role of the person completing the quality check.

Quality Verification Result (required)

Quality Findings

Record any defects, missing documentation, or rework items found during verification.

Is the vehicle ready for release or next production step? (required)

Follow-up Required

Select any follow-up actions needed to close the sublet record.

Attestation and Audit Trail

Attestation (required)

Confirm that the information entered is accurate and that the originating shop retains responsibility for final quality verification.

Yes No N/A

Submitted By (required)

Name or role of the person submitting this form.

Submission Date (required)

Date the record was submitted.

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