Retained and Master Sample Log

Tracks retained production samples and approved master samples by job and lot to support complaint investigation, color reference, and historical comparison over time.

Submission Notice

• Purpose of this entry
• Record owner / department
  Enter the team or department responsible for maintaining this sample record.
• Entry date
  Date this log entry is created.

Sample Identification

• Sample type
  Select the sample type being logged.
• Job number
  Enter the job or work order number associated with this sample.
• Lot number
  Enter the production lot or batch number.
• Product name
  Enter the product or item name associated with the sample.
• Product variant or SKU
  Optional variant, size, finish, or SKU if needed for identification.

Sample Details

• Sample received or created date
  Date the sample was created, received, or approved.
• Approval status
  Current status of the sample.
• Color reference / standard
  Enter the color standard, swatch ID, or reference code if applicable.
• Sample condition
  Condition at the time of logging.
• Quantity retained
  Enter the number of samples retained, if applicable.

Storage and Retention

• Storage location
  Enter the cabinet, shelf, room, or archive location where the sample is stored.
• Storage container or identifier
  Optional box, bag, envelope, or container ID.
• Retention period (months)
  Enter how many months the sample should be retained.
• Planned disposition date
  Expected date for review, return, or disposal based on the retention period.

Investigation and Reference Notes

• Related complaint or case ID
  Enter the complaint, NCR, or case number if this sample is being used for investigation.
• Reference use
  Select all applicable uses for this sample.
• Reference notes
  Record comparison results, observations, or investigation notes.