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Run: Retained and Master Sample Log

Track retained production samples and approved master samples by job and lot so you can compare color, condition, and approval history when questions come up.

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Submission Notice

Purpose of this entry

Record owner / department (required)

Enter the team or department responsible for maintaining this sample record.

Entry date (required)

Date this log entry is created.

Sample Identification

Sample type (required)

Select the sample type being logged.

Job number (required)

Enter the job or work order number associated with this sample.

Lot number (required)

Enter the production lot or batch number.

Product name (required)

Enter the product or item name associated with the sample.

Product variant or SKU

Optional variant, size, finish, or SKU if needed for identification.

Sample Details

Sample received or created date (required)

Date the sample was created, received, or approved.

Approval status (required)

Current status of the sample.

Color reference / standard

Enter the color standard, swatch ID, or reference code if applicable.

Sample condition (required)

Condition at the time of logging.

Quantity retained

Enter the number of samples retained, if applicable.

Storage and Retention

Storage location (required)

Enter the cabinet, shelf, room, or archive location where the sample is stored.

Storage container or identifier

Optional box, bag, envelope, or container ID.

Retention period (months) (required)

Enter how many months the sample should be retained.

Planned disposition date

Expected date for review, return, or disposal based on the retention period.

Investigation and Reference Notes

Related complaint or case ID

Enter the complaint, NCR, or case number if this sample is being used for investigation.

Reference use

Select all applicable uses for this sample.

Reference notes

Record comparison results, observations, or investigation notes.

Get your results

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Your name (optional)

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