Resident Move-Out Apartment Condition Report

Documents the condition of a resident apartment at move-out to support deposit reconciliation, damage assessment, refurbishment scope, and audit trail documentation.

Report Overview

• Inspection Date
• Inspection Time
• Community / Property Name
• Apartment / Unit Number
• Resident Name
  Collect only if needed for internal move-out processing and audit trail.
• Inspection Type
• If Other, describe
• Inspector Name

Move-Out Summary

• Overall Unit Condition
• Was the unit left reasonably clean?
• Is visible damage present?
• Are any items missing?
• Areas needing refurbishment
• Summary Notes
  Briefly describe the overall condition, using observable facts only.

Room and Fixture Condition

• Room-by-Room Condition Review
• Condition Review Guidance

Damage and Missing Item Details

• Damage Description
  Describe the damage or missing item, including location and observable extent.
• Likely Cause
• Repair Priority
• Estimated Repair Cost
• Missing Items
  List missing items and where they were expected to be located.

Photos, Keys, and Sign-Off

• Photos of Condition Issues
  Upload clear photos of damage, missing items, or areas needing refurbishment.
• Were all keys, fobs, and access devices returned?
• If not all items were returned, describe what is missing
• Resident Signature
  Use only if resident is present and signature is part of your process.
• Inspector Signature