Resident Move-Out Apartment Condition Report

Documents the condition of a resident apartment at move-out to support deposit reconciliation, damage assessment, and audit trail documentation.

Report Overview

• Inspection Date
• Inspection Time
• Community Name
• Apartment Number
• Resident Name
  Optional if your process uses a unit-based audit trail and does not require resident identification.
• Inspection Type
• Inspected By
• Resident Move-Out Date
  Use if needed to compare the inspection date against the official move-out date.

Apartment Condition Summary

• Overall Apartment Condition
• Condition Summary
  Briefly describe the general condition of the apartment, including visible wear, cleanliness, and any notable concerns.
• Condition appears to be normal wear and tear only
• Deposit reconciliation review needed
• Reason for charge review

Room-by-Room Condition Review

• Condition Items
  Add one entry per room, area, or fixture that needs documentation.
• Areas with damage or unusual wear
• Damage Details
  Describe any damage, stains, missing items, or repairs needed. Include location and severity where possible.

Photos, Keys, and Belongings

• Condition Photos
  Upload photos of any damage, cleaning concerns, or notable conditions. Avoid capturing unnecessary personal information.
• Keys Returned
• Access devices returned
• Items left behind
• Items Left Behind Description

Follow-Up, Sign-Off, and Submission

• Follow-Up Actions
• Work order required
• Work Order Notes
• Inspector Signature
• Submission Notes
  Add any final notes needed for the audit trail or handoff to accounting, housekeeping, or maintenance.