Parts Will-Call Pickup Form

Documents supplier will-call parts pickups tied to a specific work order, capturing part numbers, quantities, supplier details, and job reference to keep en-route pickups linked to job costing and inventory tracking.

Work Order & Job Reference

• Work Order Number
  Enter the active work order number this pickup is charged against.
• Job / Customer Name
• Purchase Order (PO) Number
  Enter the PO number if one was issued by dispatch or purchasing. Leave blank if this is an emergency/field-authorized pickup.
• Pickup Authorization Type
• Authorized By (Name)
  Required if authorization type is Dispatcher Verbal or Manager Approval.

Technician & Pickup Details

• Technician / Driver Name
• Employee ID
• Pickup Date
• Pickup Time
• Vehicle / Truck Unit Number
  Enter the company vehicle used for the pickup run.

Supplier Information

• Supplier / Distributor Name
• Branch / Store Location
• Company Account Number with Supplier
  Your company's account number on file with this supplier, if applicable.
• Supplier Invoice / Counter Ticket Number
  The invoice or counter ticket number printed on your receipt. Required for PO reconciliation.
• Supplier Receipt / Invoice Attached?
• Upload Receipt / Counter Ticket
  Upload a photo or scan of the supplier receipt. Accepted: JPG, PNG, PDF. Max 10 MB.

Parts Picked Up

• Parts List
  Enter one row per unique part number. Do not combine different part numbers into a single row.
• Total Pickup Cost ($)
  Enter the grand total as shown on the supplier receipt including any taxes or fees.
• Payment Method Used
• Card Last 4 Digits
  Enter the last 4 digits of the card used (for reconciliation only).

Parts Condition & Notes

• Condition of Parts Received
• Condition / Substitution Details
• Backordered / Unavailable Part Numbers
  Dispatcher will follow up on backorders and update the work order accordingly.
• Additional Notes for Dispatcher / Office

Technician Acknowledgment

• I confirm the parts listed above were picked up and the information provided is accurate.
• Technician Signature
  Sign to acknowledge pickup and authorize job cost charge.
• Date Signed