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Run: Parts Will-Call Pickup Form

Parts Will-Call Pickup Form records supplier parts pickups against a work order, with pickup authorization, receipt capture, and technician acknowledgment so...

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Work Order & Job Reference

Work Order Number (required)

Enter the active work order number this pickup is charged against.

Job / Customer Name (required)

Purchase Order (PO) Number

Enter the PO number if one was issued by dispatch or purchasing. Leave blank if this is an emergency/field-authorized pickup.

Pickup Authorization Type (required)

Authorized By (Name)

Required if authorization type is Dispatcher Verbal or Manager Approval.

Technician & Pickup Details

Technician / Driver Name (required)

Employee ID

Pickup Date (required)

Pickup Time (required)

Vehicle / Truck Unit Number

Enter the company vehicle used for the pickup run.

Supplier Information

Supplier / Distributor Name (required)

Branch / Store Location (required)

Company Account Number with Supplier

Your company's account number on file with this supplier, if applicable.

Supplier Invoice / Counter Ticket Number (required)

The invoice or counter ticket number printed on your receipt. Required for PO reconciliation.

Supplier Receipt / Invoice Attached? (required)

Upload Receipt / Counter Ticket

Upload a photo or scan of the supplier receipt. Accepted: JPG, PNG, PDF. Max 10 MB.

Parts Picked Up

Parts List (required)

Enter one row per unique part number. Do not combine different part numbers into a single row.

Total Pickup Cost ($) (required)

Enter the grand total as shown on the supplier receipt including any taxes or fees.

Payment Method Used (required)

Card Last 4 Digits

Enter the last 4 digits of the card used (for reconciliation only).

Parts Condition & Notes

Condition of Parts Received (required)

Condition / Substitution Details

Backordered / Unavailable Part Numbers

Dispatcher will follow up on backorders and update the work order accordingly.

Additional Notes for Dispatcher / Office

Technician Acknowledgment

I confirm the parts listed above were picked up and the information provided is accurate. (required)

Yes No N/A

Technician Signature (required)

Sign to acknowledge pickup and authorize job cost charge.

Date Signed (required)

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