Missing Resident Search and Notification Log

Documents the response when a resident is unaccounted for, including search actions, staff assignments, notifications, and final resolution.

Submission Notice

• Date and time the resident was first identified as missing
  Enter the time the resident was first unaccounted for or the time the issue was discovered.
• Reported by
  Name and role of the staff member who identified or reported the missing resident.
• Resident identifier
  Use the resident's name or internal identifier as needed for the response. Collect only what is necessary.
• Last known location
  Where the resident was last seen before they were unaccounted for.
• Current status
  Select the current status at the time of submission.
• If other, describe the status

Resident Information

• Resident name
  Required for identification and response coordination.
• Resident ID or room number
  Internal identifier, if used by your organization.
• Brief physical description
  Include only details needed to help locate the resident, such as clothing, mobility aids, or distinguishing features.
• Known risk factors relevant to search
  Select only factors relevant to the search and safe recovery.
• If other, describe the risk factor

Search Areas and Timeline

• Search start time
• Search lead
  Person coordinating the search.
• Areas searched
  Document each search area, who searched it, and the result.
• Additional search notes
  Include observations, barriers, or changes in search plan.

Notifications and Escalation

• Internal notifications made
• Internal notification details
• Were external notifications made?
• External notification details

Outcome and Follow-Up

• Was the resident located?
• Time resident was located
• Where the resident was found
• Condition on return / recovery
• Follow-up actions
  Describe any care, notifications, incident review, or preventive actions required after the event.
• Submitter signature
  Optional signature for organizations that require attestation.