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Run: Missing Resident Search and Notification Log

Log the search, notifications, and outcome when a resident cannot be accounted for. This template helps staff document the timeline, assign search roles, and...

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Submission Notice

Date and time the resident was first identified as missing (required)

Enter the time the resident was first unaccounted for or the time the issue was discovered.

Reported by (required)

Name and role of the staff member who identified or reported the missing resident.

Resident identifier (required)

Use the resident's name or internal identifier as needed for the response. Collect only what is necessary.

Last known location (required)

Where the resident was last seen before they were unaccounted for.

Current status (required)

Select the current status at the time of submission.

If other, describe the status

Resident Information

Resident name (required)

Required for identification and response coordination.

Resident ID or room number

Internal identifier, if used by your organization.

Brief physical description

Include only details needed to help locate the resident, such as clothing, mobility aids, or distinguishing features.

Known risk factors relevant to search

Select only factors relevant to the search and safe recovery.

If other, describe the risk factor

Search Areas and Timeline

Search start time (required)

Search lead (required)

Person coordinating the search.

Areas searched (required)

Document each search area, who searched it, and the result.

Additional search notes

Include observations, barriers, or changes in search plan.

Notifications and Escalation

Internal notifications made (required)

Internal notification details (required)

Were external notifications made? (required)

External notification details

Outcome and Follow-Up

Was the resident located? (required)

Time resident was located

Where the resident was found

Condition on return / recovery

Follow-up actions

Describe any care, notifications, incident review, or preventive actions required after the event.

Submitter signature

Optional signature for organizations that require attestation.

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