Media Inquiry and Spokesperson Response Log

Logs incoming media inquiries, assigned spokespersons, response deadlines, topics, and outcomes to help communications teams track press activity and coverage.

Inquiry Details

• Date inquiry was received
• Reporter name
• Outlet / publication
• Reporter contact information
  Optional. Include only the contact detail needed to respond, such as email or phone number.
• Response deadline
  Use the reporter's stated deadline or the time your team needs to respond.
• Inquiry topic
• Brief summary of the request
  Summarize the question or angle in a few sentences. Avoid including unnecessary PII.

Response Assignment

• Assigned spokesperson
• Response owner / coordinator
  Optional. The staff member coordinating the response and approvals.
• Response status
• Planned response method
• Does this response need internal approval?
• Approval notes

Outcome and Coverage

• Date response was sent
• Outcome
• Coverage link
  Optional. Add the published article or segment link if available.
• Key messages used
• Follow-up needed?
• Follow-up notes