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Run: Media Inquiry and Spokesperson Response Log

Track each media inquiry, assign the right spokesperson, and log deadlines, approvals, and coverage outcomes in one place. This template helps communications...

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Inquiry Details

Date inquiry was received (required)

Reporter name (required)

Outlet / publication (required)

Reporter contact information

Optional. Include only the contact detail needed to respond, such as email or phone number.

Response deadline (required)

Use the reporter's stated deadline or the time your team needs to respond.

Inquiry topic (required)

Brief summary of the request (required)

Summarize the question or angle in a few sentences. Avoid including unnecessary PII.

Response Assignment

Assigned spokesperson (required)

Response owner / coordinator

Optional. The staff member coordinating the response and approvals.

Response status (required)

Planned response method

Does this response need internal approval?

Yes No N/A

Approval notes

Outcome and Coverage

Date response was sent

Outcome (required)

Coverage link

Optional. Add the published article or segment link if available.

Key messages used

Follow-up needed?

Yes No N/A

Follow-up notes

Get your results

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Email (required)

Your name (optional)

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