Library Program Attendance Log

Records attendance at library programs by date, program type, and age group to support internal reporting, grant documentation, and program planning.

Program Identification

• Branch / Location
  Name of the library branch or facility where the program was held.
• Program Date
  Date on which the program session took place.
• Start Time
  Scheduled or actual start time of the program.
• End Time
  Actual end time of the program.
• Program Name
  The official or working title of this program.
• Program Type
  Select the category that best describes this program.
• If "Other", please describe the program type
• Delivery Format
  How was this program delivered?

Attendance by Age Group

• Ages 0–5 (Early Childhood)
  Infants, toddlers, and preschool-age children.
• Ages 6–11 (School Age / Children)
  Elementary school-age children.
• Ages 12–17 (Teen / Young Adult)
  Middle and high school-age youth.
• Ages 18–59 (Adult)
  Working-age adults.
• Ages 60+ (Older Adult / Senior)
  Older adults and seniors.
• Age Unknown / Not Recorded
  Attendees whose age group could not be determined (e.g., virtual attendees with no registration data).
• Total Attendance (All Age Groups)
  Sum of all attendees across all age groups. Verify this matches the sum of the individual age group counts above.
• Accompanying Caregivers / Chaperones (if counted separately)
  Optional: Number of parents, guardians, or chaperones present who are not the primary program audience. Do not double-count in age group fields above.

Program Presenter and Staffing

• Presenter / Facilitator Type
• Presenter / Facilitator Name(s)
  Name of the staff member, volunteer, or organization who led the program.
• Total Staff Hours for This Program
  Combined staff preparation and delivery hours. Used for in-kind contribution reporting.
• Total Volunteer Hours for This Program
  Combined volunteer hours for preparation and delivery. Used for in-kind contribution and grant match documentation.

Grant and Funding Linkage

• Is this program associated with a grant or funded initiative?
• Grant / Initiative Name
  Name of the grant or funded initiative this program fulfills.
• Grant Outcome Area (if applicable)
  Select all outcome areas this program addresses under the grant.

Program Notes and Quality Indicators

• Did the program proceed as planned?
• If not as planned, describe what changed
  Briefly describe any deviations from the planned program.
• Was participant feedback collected?
• Additional Notes
  Any observations about program quality, community response, accessibility accommodations provided, or recommendations for future sessions.

Staff Attestation

• Submitted By (Staff Name)
• Job Title
• Date of Submission
  Date you are completing and submitting this log.
• I confirm that the attendance figures and program details recorded above are accurate to the best of my knowledge and may be used for official reporting purposes.
  Required before submission. This record may be included in IMLS Public Libraries Survey data, grant reports, or funder audits.