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Run: Library Program Attendance Log

Track library program attendance by date, age group, staffing, and grant linkage in one log. Use it to support internal reporting, funding documentation, and...

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Program Identification

Branch / Location (required)

Name of the library branch or facility where the program was held.

Program Date (required)

Date on which the program session took place.

Start Time (required)

Scheduled or actual start time of the program.

End Time (required)

Actual end time of the program.

Program Name (required)

The official or working title of this program.

Program Type (required)

Select the category that best describes this program.

If "Other", please describe the program type

Delivery Format (required)

How was this program delivered?

Attendance by Age Group

Ages 0–5 (Early Childhood) (required)

Infants, toddlers, and preschool-age children.

Ages 6–11 (School Age / Children) (required)

Elementary school-age children.

Ages 12–17 (Teen / Young Adult) (required)

Middle and high school-age youth.

Ages 18–59 (Adult) (required)

Working-age adults.

Ages 60+ (Older Adult / Senior) (required)

Older adults and seniors.

Age Unknown / Not Recorded

Attendees whose age group could not be determined (e.g., virtual attendees with no registration data).

Total Attendance (All Age Groups) (required)

Sum of all attendees across all age groups. Verify this matches the sum of the individual age group counts above.

Accompanying Caregivers / Chaperones (if counted separately)

Optional: Number of parents, guardians, or chaperones present who are not the primary program audience. Do not double-count in age group fields above.

Program Presenter and Staffing

Presenter / Facilitator Type (required)

Presenter / Facilitator Name(s) (required)

Name of the staff member, volunteer, or organization who led the program.

Total Staff Hours for This Program

Combined staff preparation and delivery hours. Used for in-kind contribution reporting.

Total Volunteer Hours for This Program

Combined volunteer hours for preparation and delivery. Used for in-kind contribution and grant match documentation.

Grant and Funding Linkage

Is this program associated with a grant or funded initiative? (required)

Grant / Initiative Name

Name of the grant or funded initiative this program fulfills.

Grant Outcome Area (if applicable)

Select all outcome areas this program addresses under the grant.

Program Notes and Quality Indicators

Did the program proceed as planned? (required)

If not as planned, describe what changed

Briefly describe any deviations from the planned program.

Was participant feedback collected?

Additional Notes

Any observations about program quality, community response, accessibility accommodations provided, or recommendations for future sessions.

Staff Attestation

Submitted By (Staff Name) (required)

Job Title

Date of Submission (required)

Date you are completing and submitting this log.

I confirm that the attendance figures and program details recorded above are accurate to the best of my knowledge and may be used for official reporting purposes. (required)

Required before submission. This record may be included in IMLS Public Libraries Survey data, grant reports, or funder audits.

Yes No N/A

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