Grant Match and In-Kind Contribution Documentation Log

Logs non-federal match and in-kind contributions, including source, valuation basis, documentation, and eligibility for required cost share.

Grant and Award Identification

• Grant Name
• Award or Project Number
• Funding Agency or Pass-Through Entity
• Award Period Start Date
• Award Period End Date
• Required Cost Share Amount
  Enter the required match or cost share amount for this award.

Contribution Entry Details

• Contribution Type
• Contribution Source Name
  Enter the organization, department, or individual source. Do not include unnecessary PII.
• Contribution Description
  Describe the goods, services, volunteer time, or cash provided.
• Contribution Date
• Quantity or Hours
  Use hours for volunteer labor or quantity for donated goods, if applicable.
• Unit of Measure

Valuation and Amount

• Valuation Basis
• Valuation Method Details
  Explain the basis used to determine the value claimed and any rate source or calculation reference.
• Claimed Amount
  Enter the dollar amount being claimed toward match or cost share.
• Confirmed as Non-Federal Source
  Confirm the contribution is not federal funds unless specifically allowed by the award terms.

Documentation and Evidence

• Supporting Documents
  Upload receipts, timesheets, invoices, donation letters, rate sheets, or other evidence.
• Documentation Summary
  Briefly summarize what the attached evidence shows and how it supports the claimed amount.
• Documentation Complete
  Confirm the supporting documentation is sufficient to support audit review.

Allowability and Eligibility Checklist

• Contribution Occurred Within the Award Period
• Allowable Under Award Terms
  Confirm the contribution is allowable under the grant agreement and applicable sponsor rules.
• Not Previously Claimed for Another Match
  Confirm the same contribution has not been counted toward another award or cost share requirement.
• Meets Organizational Cost Share Policy
• Eligibility Notes
  Add any exceptions, approvals, or clarifications related to eligibility or allowability.

Preparer Certification and Submission

• Prepared By
  Enter the name of the preparer for the audit trail.
• Prepared By Title
• Prepared By Email
• Certification of Accuracy
  I certify that this entry is accurate, complete, and supported by documentation to the best of my knowledge.