Evidence Room Access Log

A structured log to record every entry into the property and evidence room, capturing officer/personnel identity, badge number, time in and out, reason for entry, items accessed, and chain-of-custody compliance notes.

Personnel Identification

• Date of Entry
  Date on which the evidence room was accessed.
• Full Name of Entrant
• Badge / Employee Number
  Official badge or employee ID number as issued by the agency.
• Rank / Title
• Department / Unit
• Identity Verified by Custodian?
  Custodian must visually verify photo ID or badge before granting access.

Entry and Exit Times

• Time In
  Time the entrant entered the evidence room (24-hour or AM/PM).
• Time Out
  Time the entrant exited the evidence room. Must be completed before the log entry is finalized.
• Evidence Custodian Present During Entire Visit?
  Best practice requires custodian presence for all non-custodian access.
• Supervising Custodian Name
  Name of the evidence custodian or supervisor who authorized and monitored this entry.

Purpose of Entry

• Primary Reason for Entry
• Associated Case / Report Number(s)
  Enter the case or report number(s) related to this access. Leave blank only for non-case-specific entries (e.g., maintenance).
• Detailed Description of Purpose
  Be specific. Vague entries such as 'checking evidence' are not acceptable.
• Entry Authorized By (Supervisor Name / Badge #)
  Required for non-custodian personnel. Provide the name and badge number of the authorizing supervisor.

Items Accessed or Deposited

• Type of Item Activity
• Evidence Items Log
  List each evidence item involved in this access. Add a row for each item. Leave blank if no items were accessed.
• Overall Packaging / Seal Condition on Entry

Compliance Attestation and Notes

• Were Any Anomalies or Discrepancies Observed?
  Examples: missing items, broken seals, unauthorized access attempts, environmental issues.
• Anomaly / Discrepancy Description
  Required if 'Yes' is selected above. Supervisor notification may be required per agency policy.
• Was a Supervisor Notified of the Anomaly?
  Document supervisor notification for any discrepancy.
• Additional Notes
• Entrant Attestation
  By checking this box, the entrant confirms that all information provided is accurate and complete, and that all evidence was handled in accordance with agency chain-of-custody policy.
• Entrant Signature
  Digital signature of the individual who accessed the evidence room.
• Custodian / Supervisor Signature
  Digital signature of the evidence custodian or supervising officer who witnessed this entry.