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Run: Evidence Room Access Log

This Evidence Room Access Log records every entry into a property and evidence room, including who entered, when, why, what was handled, and whether chain-of...

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Personnel Identification

Date of Entry (required)

Date on which the evidence room was accessed.

Full Name of Entrant (required)

Badge / Employee Number (required)

Official badge or employee ID number as issued by the agency.

Rank / Title (required)

Department / Unit (required)

Identity Verified by Custodian? (required)

Custodian must visually verify photo ID or badge before granting access.

Entry and Exit Times

Time In (required)

Time the entrant entered the evidence room (24-hour or AM/PM).

Time Out (required)

Time the entrant exited the evidence room. Must be completed before the log entry is finalized.

Evidence Custodian Present During Entire Visit? (required)

Best practice requires custodian presence for all non-custodian access.

Supervising Custodian Name (required)

Name of the evidence custodian or supervisor who authorized and monitored this entry.

Purpose of Entry

Primary Reason for Entry (required)

Associated Case / Report Number(s)

Enter the case or report number(s) related to this access. Leave blank only for non-case-specific entries (e.g., maintenance).

Detailed Description of Purpose (required)

Be specific. Vague entries such as 'checking evidence' are not acceptable.

Entry Authorized By (Supervisor Name / Badge #)

Required for non-custodian personnel. Provide the name and badge number of the authorizing supervisor.

Items Accessed or Deposited

Type of Item Activity (required)

Evidence Items Log

List each evidence item involved in this access. Add a row for each item. Leave blank if no items were accessed.

Overall Packaging / Seal Condition on Entry

Compliance Attestation and Notes

Were Any Anomalies or Discrepancies Observed? (required)

Examples: missing items, broken seals, unauthorized access attempts, environmental issues.

Anomaly / Discrepancy Description

Required if 'Yes' is selected above. Supervisor notification may be required per agency policy.

Was a Supervisor Notified of the Anomaly?

Document supervisor notification for any discrepancy.

Additional Notes

Entrant Attestation (required)

By checking this box, the entrant confirms that all information provided is accurate and complete, and that all evidence was handled in accordance with agency chain-of-custody policy.

Yes No N/A

Entrant Signature (required)

Digital signature of the individual who accessed the evidence room.

Custodian / Supervisor Signature (required)

Digital signature of the evidence custodian or supervising officer who witnessed this entry.

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