Cosmetics Tester Damage and Breakage Write-Off Log

Records broken or damaged cosmetic testers by SKU, brand, reason for damage, and disposition (return-to-vendor or destroy), supporting inventory accuracy and vendor credit claims.

Log Entry Details

• Date of Report
  Date this log entry is being created.
• Date Damage Was Discovered
  Date the damaged or broken tester was first identified. May differ from report date.
• Reported By (Employee Name)
• Employee ID
  Optional — include if required by your store's loss prevention policy.
• Store / Location
• Department / Section

Product Identification

• Brand Name
• Product Name
• Shade / Variant
  Include shade name or number if applicable.
• SKU / UPC
  Scan barcode or enter manually. Required for inventory adjustment and vendor credit.
• Tester Unit Type
• Quantity Damaged / Broken
  Number of individual tester units affected.
• Retail Unit Value (USD)
  Retail price per unit. Used to calculate total write-off value.
• Total Write-Off Value (USD)
  Auto-calculated: Retail Unit Value × Quantity Damaged.

Damage Assessment

• Type of Damage
  Select all that apply.
• Probable Cause of Damage
• Describe Other Cause
• Damage Description
• Was this tester damaged upon arrival from the vendor?
• Damage Photos
  Attach one or more photos of the damaged tester. Strongly recommended for vendor credit claims.

Disposition and Vendor Claim

• Disposition Action
  Select the approved handling method for this damaged tester.
• Describe Other Disposition
• Has a vendor credit claim been initiated?
• Vendor Claim / RMA Number
  Enter the vendor-issued return merchandise authorization or claim reference number if available.
• Vendor Representative Contact Name
• Scheduled Return / Shipment Date
  Date the damaged unit is scheduled to be returned to the vendor or DC.
• Has the inventory system been updated to reflect this write-off?

Review and Authorization

• Additional Notes
• Supporting Documents
  Attach any related documents such as vendor invoices, delivery receipts, or incident reports.
• Approving Supervisor Name
• Supervisor Signature
  Supervisor signature confirms the damage assessment, disposition decision, and inventory adjustment are accurate and authorized.
• Approval Date